"Alerted.org

At BayCare, we are proud to be one of the largest employers in the Tampa Bay area. Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,000 team members, we promote a forward-thinking philosophy that’s built on a foundation of trust, dignity, respect, responsibility and clinical excellence.

Responsibilities:

+ Responsible for providing a broad variety of advanced administrative support to a Cabinet Member including collecting and preparing information for meetings, composing and preparing correspondence, maintaining contact lists, making travel arrangements and completing expense and mileage reports.

+ Schedules meetings for executive with internal staff and external individuals/organizations.

+ Prioritizes inquiries and requests while troubleshooting scheduling conflicts to ensure smooth day-to-day engagements for the executive.

+ Arranges and handles logistics for meetings and events: schedules meetings, drafts agenda’s, develops, compiles and distributes presentation materials and may record meeting minutes.

+ Prepares reports and/or gathers information.

+ Serves as the primary point of contact for internal leadership on matters pertaining to the executive including those of highly confidential and critical nature.

+ Prioritizes and may determine appropriate course of action, referral or response based upon executive’s guidance.

+ Works on other projects as assigned. Strong organizational skills and attention to detail.

+ High degree of professionalism in dealing with diverse groups of individuals from inside and outside the organization.

+ Ability to complete a high volume of tasks and projects with little or no guidance.

+ Ability to react to appropriate levels of urgency to situations that require a quick response or turnaround.

+ Ability to maintain a high level of integrity and discretion in handling confidential information.

Minimum Qualifications:

+ **HS Graduate or Equivalent GED**

+ **3 years of experience as an Executive Assistant**

+ **Proven experience coordinating complex travel arrangements, including frequent bookings for Government Relations-related travel to locations such as Tallahassee and Washington, D.C.**

+ **Strong organizational skills with the ability to manage multiple travel itineraries and last-minute changes.**

+ **Highly adaptable and flexible, with the ability to adjust quickly to shifting priorities and the dynamic nature of Government Relations work.**

+ **Excellent communication and problem-solving skills to support evolving scheduling and logistical needs**

+ **Healthcare experience highly preferred**

BayCare offers a competitive total reward package including benefits, paid time off, tuition reimbursement, 401k match and additional yearly contribution, yearly performance appraisals with merit increases, yearly team award bonus, community discounts and the chance to be part of an amazing team and a great place to work!

Status:** **Full Time, Exempt: Yes

Weekend Work:** **Occasional

On Call:** **No

**How often will this team member be working remotely?** Hybrid

Equal Opportunity Employer Veterans/Disabled

**Position** Executive Assistant to Cabinet Member

**Location** Clearwater:BayCare Sys Office West | Business and Administrative | Full Time

**Req ID** 112232