• Accounts Payable Specialist

    ACLD (Bethpage, NY)


    Accounts Payable Specialist

     

    Full-time - Bethpage

     

    Help Others to ASPIRE HIGHER!

     

    When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children, teens and adults in reaching the highest level of independence with the freedom to ASPIRE HIGHER in their hopes, dreams and accomplishments. We are currently seeking a few exceptional people who have a passion to create a meaningful impact in the lives of the amazing people we support.

     

    Assist in the day to day processing of all vendor invoices and ensure disbursements are made on a timely basis.

    Essential Functions

    + Review, verify and process vendor invoices for accuracy and proper authorization.

    + Enter invoice data into the accounting system for payment processing.

    + Perform all necessary functions of the Electronic Procurement system including creating invoices, posting batches and following up with any issues relating to payments and processing.

    + Reconcile and process petty cash vouchers.

    + Prepare and process checks.

    + Vendor maintenance including review of submitted W-9 forms and ensuring correct 1099 set-up.

    + Monitor payment schedules to ensure timely disbursements and avoid late fees.

    + Address payment inquiries from vendors and internal stakeholders.

    + Reconcile vendor statements and resolve outstanding balances or discrepancies. Includes negotiation for removal of late fees, if incurred.

    + Serve as a contact for vendor inquiries regarding payments and account status.

    + Collaborate with purchasing and program departments to resolve invoice discrepancies.

    + Build and maintain positive relationships with vendors and internal teams.

    + Maintain organized and accurate records of invoices, payments, and correspondence.

    + Support internal and external audits by providing requested documentation and information.

    + Open and file incoming mail.

    + Other duties, as assigned.

    We require:

    + High School Diploma or equivalent required; some college credits preferred

    + 2-3 years of bookkeeping/accounting experience

    + Proficiency in Microsoft Excel and Word

     

    Additional Knowledge, Skills and Ability

     

    + Microsoft Dynamics Great Plains (GP) general ledger system

    + Coupa procurement system

    + Excellent verbal and written communication skills

     

    This is a full-time position (Monday – Friday 9am – 5pm) located in Bethpage. It is eligible for medical/dental.

     

    Apply online at www.acld.org

     

    An EOE m/f/d/v

    Monday-Friday 9a-5p

    35 hours