"Alerted.org

Receptionist and Building Coordinator JobID: 12111

+ Position Type:

Other/ Other

+ Date Posted:

9/16/2025

+ Location:

Administrative Service Center - ASC

The Davenport Community School District is an EEO/AA employer.

Minimum Salary: $16.32 (Dependent on Education & Experience)

All current district employees and external applicants may apply online by completing the external application.

Duties & Responsibilities

+ Greets and assists visitors and staff in a professional and courteous manner.

+ Answers, screens and directs incoming calls promptly.

+ Monitors and guides visitors following safety and security procedures.

+ Answers questions and provides information in person, via phone or email.

+ Manages incoming and outgoing mail, packages and deliveries.

+ Manages districtwide online facilities scheduling requests utilizing the School Dude software platform.

+ Obtains insurance certificates, setup billing, manage user accounts and train new users on the School Dude software.

+ Provides administrative support to the Communications & Community Relations Department and other Departments as needed.

+ Assists with office supply inventory and order management.

+ Supports special projects and district initiatives as assigned.

+ All other duties as assigned.

Physical Requirements

+ Ability to sit for extended periods at a desk or reception area.

+ Frequent use of hands, fingers, and wrists for typing, writing and operating office equipment.

+ Clear speech and hearing for answering phones, greeting visitors, and communicating effectively in person or electronically.

+ Lift, carry, or move items such as office supplies, packages or files (up to 20 pounds).

+ Walk or stand to greet visitors, escort them or access office equipment.

+ Good attendance and punctuality are required.

Work Environment

+ Works at the district’s central office reception area to serve as the first point of contact for visitors and callers.

+ Frequent contact with employees, students, families and visitors; requires a friendly, professional demeanor at all times.

+ Fast paced environment with multiple interruptions, phone calls, and walk-in inquiries occurring simultaneously.

+ Must be self motivated and able to complete work without direct supervision.

Minimum Requirements

+ High school diploma or equivalent required.

+ Prior experience in a receptionist, customer service, or administrative support role.

+ Proficient with computers, office software (Microsoft Office, Google Workspace), and phone systems.

+ Strong verbal and written communication skills.

Preferred Qualifications

+ Additional coursework or certification in office administration, business, or related field.

+ Associates degree or certificate in office administration.

+ Previous experience in customer service.