• Contracts and Procurement Specialist

    GSI Service Group Inc. (Boulder, CO)


    JOB DESCRIPTION/SUMMARY

    The Contracts and Procurement Specialist plays a central role in both subcontracting and prime contract administration functions across diverse project types, including general construction, fuels, MEC/UXO, environmental, and professional services. This position is responsible for the full lifecycle of subcontract and purchase order management — from pre-award planning to final closeout — as well as assisting with prime contract tracking, compliance, reporting, and interface.

     

    This is a mid-level, professional position supporting both internal teams and external stakeholders, with a strong focus on Federal Government contracting. The ideal candidate will bring experience with Federal Acquisition Regulation (FAR), subcontract negotiation, document management, and cross-functional coordination.

     

    This role reports to the Sr. Contracts & Procurement Manager and interfaces regularly with Project Managers, Division Leads, and Accounting/Finance personnel.

    DUTIES AND RESPONSIBILITIES

    Subcontract and Procurement Administration (Core)

    + Draft, issue, and negotiate a wide range of contractual instruments including:

    + Subcontracts

    + Purchase Orders (POs)

    + Change Orders (COs)

    + Professional Services Agreements (PSAs)

    + Master Services Agreements (MSAs)

    + Work Authorizations (WAs)

    + Develop and maintain complete, auditable procurement files in accordance with internal policy and federal guidelines

    + Support procurement planning and execution through all phases of project lifecycle

    + Monitor subcontractor compliance with insurance, bonding, safety, licensing, flowdown clauses, and other contractual requirements

    + Coordinate with Project Managers to align subcontract actions with project budgets, scopes, and schedules

    Prime Contract & Client-Facing Support (Secondary)

    + Assist with administration and tracking of Prime Contracts, Task Orders, and Modifications

    + Review and help maintain data logs, contract trackers, and compliance calendars

    + Coordinate with Sr. Contracts Manager and Legal/Finance on prime-related matters

    + Prepare and format correspondence, change documentation, and closeout packages for client-facing use

    + Assist with responses to Notices, REAs, Claims, and client audits

    Compliance and Internal Systems

    + Ensure alignment with FAR, DFARS, company SOPs, and applicable SBA/8(a) compliance requirements

    + Interface with internal systems (e.g., SharePoint, Deltek, Excel-based trackers) to maintain real-time contract data

    + Participate in recurring team meetings (REA updates, PCS, Contracts calls) to provide input and status

    + Support contract/subcontract closeout processes including lien waivers, vendor release, and file reconciliation

    + Track and follow up on COIs, reps & certs, SF1413s, and other compliance documents

    PERFORMANCE EXPECTATIONS (First 90 Days)

    + First 30 Days: Meet key project and program stakeholders; review all active projects assigned

    + By Day 45: Actively manage procurement and subcontracting actions for assigned projects

    + By Day 90: Independently manage full-cycle PO and subcontract administration under minimal supervision

    MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS

    Required:

    + **Reading Comprehension** – Ability to carefully review, interpret, and follow written instructions, contract documents, and technical material.

    + **Microsoft Office Proficiency** – Basic to intermediate ability with Word, Excel, Outlook, and PowerPoint for document drafting, spreadsheets, and communications.

    + **Communication Skills** – Strong verbal and written communication; able to interact professionally with colleagues, managers, and external partners.

    + **Work Ethic & Mindset** – Demonstrated reliability, willingness to learn, and the ability to stay focused on tasks in a deadline-driven environment.

    Preferred:

    + 1–5 years of experience in procurement and/or federal government contracts administration

    + Experience with FFP, IDIQ, and T&M contracts

    + Familiarity with FAR/DFARS, SBA 8(a), and USACE/NAVFAC-type contracting

    + Solid understanding of procurement file documentation and compliance auditing

    + Strong written/verbal communication and negotiation skills

    + Prior experience with construction or environmental contracting

    + Working knowledge of professional services agreements and service procurements

    + NCMA/ISM/NIGP certifications

    WORK ENVIRONMENT

    + Position located in Boulder, CO (in-office presence required)

    + Reports to Sr. Contracts & Procurement Manager

    + Occasional overtime may be required to meet deadlines