• Administrative Assistant for Writing Across…

    Carleton College (Northfield, MN)


    ### Job Duties

    Essential Job Functions/Responsibilities:

    Writing Across the Curriculum

    • Administer the sophomore writing portfolios process (approximately 500-525 portfolios / class year) through the Moodle learning management system. This includes:

    o Review portfolio submissions to ensure correct materials have been submitted

    o Work with IT to ensure that portfolios are transferred from Moodle to OnBase

    o Communicate with students if portfolios are missing or do not meet the requirements

    o Maintain list of portfolio reviewers and organize portfolio norming sessions

    o Provide minor technical support for portfolio reviewers during summer reading periods (mid-June-July)

    o Address questions about the portfolio process from students, faculty, and staff

    o Track the progress of Not Yet students working to revise their portfolio score

    o Communicate with the OCS office to obtain lists of students who will be off campus when their portfolios are due

    o Maintain the Moodle site students use to submit portfolios

    • Organize faculty development events (1-3 per year), including the winter workshop

    • Arrange stipends for participants in WAC development events (including the sophomore portfolio reading)

    • Monitor program budgets: ensure grant and program budgets are on track and reconcile purchasing card expenses.

    • Assist with program communications, travel, and event support. Work with the Perlman Learning and Teaching Center to coordinate WAC event needs, including travel arrangements, catering orders, stipend payments, preparation of materials, and website updates.

    STEM Center

    • Schedule, coordinate, and provide support for All-STEM events and STEM board gatherings for STEM faculty, staff, students, and collaborators during the academic year, and approximately 14 STEM events during the summer months.

    • Collect, organize, format, and distribute weekly “This Week In Science” newsletter during the academic year and two newsletters during the summer.

    • Maintain the Math and Science at Carleton webpage.

    • Work with the STEM Program Manager to develop digital resources to support STEM faculty, staff, and students.

    • Order and maintain STEM materials for STEM meetings and events as necessary.

    • Assist the STEM Program Manager with communications to departments about upcoming facilities projects.

    STEM Board

    • Take minutes at STEM board meetings.

    • Assist the STEM Director and Associate Provost with organizing and administering fellowship awards.

    • Oversee administration of the Towsley and Kolenkow-Reitz Fellowships, including tracking budgets, updating fellowship webpages, communicating with applicants, maintaining a database of fellowship recipients, arranging student travel funding, and submitting annual reports.

    • Work with the STEM Director, the STEM Program Manager, and the Office of the Provost to maintain the STEM Summer Researcher database.

    Additional Job Responsibilities:

    • Order and maintain office supplies, as needed.

    Supervision Received and Exercised:

    This position receives direct supervision from the STEM Program Manager and the Director of Writing Across the Curriculum. In addition, this position interacts with faculty, staff, and students from across the Carleton community, and with guests of the College.

     

    ### Minimum Education Required

    Bachelors

    ### Minimum Experience Required

    2 or more years

     

    ### Shift

    First (Day)

     

    ### Number of Openings

    1

     

    ### Public Transportation Accessible

    No

     

    ### Veterans Encouraged to Apply

    Yes

     

    ### Physical Required

    No

     

    ### Drug Test Required

    No

    ### Compensation

    $22.40 - $23.10 / Hourly

     

    ### Postal Code

    55057

     

    ### Place of Work

     

    On-site

     

    ### Requisition ID

     

    2355

     

    ### Job Type

     

    Part Time

    ### Job Benefits

    Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 15 vacation days, 8 paid holidays, 3, floating holidays, 2 weather days, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.

    ### Application Link

    https://carleton.wd1.myworkdayjobs.com/CarletonCareers?jobFamilyGroup=e4c1fd5caef9100db08cb28d848b0000