"Alerted.org

Posting Details

Working Title Office Manager

Position Number 00877A

Department ALUMNI OFFICE-C/W

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

This position serves as the Office Manager for the Office of Alumni Relations with primary responsibility to the Associate Vice President for Alumni Relations. Specific duties include: providing primary clerical and fiscal support for the Alumni Relations staff, answering inquiries from the public concerning university programs and services, and providing administrative support to the Alumni Relations Staff and the Association’s Board of Directors and Executive Committee. This position performs routine technical and administrative support duties in the preparation, maintenance, and processing of accounts payable, accounts receivables, and financial records.

Type of Recruitment

Knowledge, skills and abilities

Working knowledge of effective customer service and problem resolution techniques. Working knowledge of basic accounting principles and budgeting management. Strong working knowledge of PC-based software such as the Microsoft Office Suite to prepare correspondence, manipulate data, and produce reports and spreadsheets; proficiency in relevant software systems and data entry. Strong attention to detail. Excellent communication abilities to effectively manage financial aspects within an office environment. Effective oral and written communication skills to include proficiency in English grammar, spelling and proofreading. Effective time management and organizational skills. Demonstrated ability to complete work assignments in a timely fashion while multi-tasking. Demonstrated ability to perform in a professional manner in a team environment. Demonstrated ability to meet deadlines when completing shared office tasks. Demonstrated ability to work with budgets and maintain records.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Considerable experience providing progressively responsible administrative, clerical, and fiscal support.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some experience in administrative operations and fiscal management.

Conditions of Employment

Standard hours of operation are Monday through Friday 8am to 5pm in office.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03053

Job Open To General Public

Open Date 09/22/2025

Close Date 10/10/2025

Open Until Filled No

Special Instructions Summary

N/A

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

+ Contact Information for Professional References

Optional Documents

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter