• Administrative Specialist

    Xylem (Dubois, PA)


    Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

     

    **CORE RESPONSIBILITIES:** To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.

    + Provides front desk reception and manages visitor logs and visitor badges.

    + Greets and directs visitors following the security protocol

    + Manages the creation of employee badges, visitor badges, and replacement badges.

    + Supports with new employee onboarding tasks

    + Receives, sorts and forwards incoming mail to the appropriate individuals daily.

    + Assist HR team with timekeeping, recruiting support, onboarding, and other administrative tasks as needed

    + Assist Marketing team with site related branding, PR, and communications

    + Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

    + Assists with internal meetings and events to ensure proper and timely set-up, ordering food, preparing signage and other duties as required.

    + Monthly update of Dubois office phone directory and email groups.

    + Assists with other related clerical duties as assigned such as photocopying, faxing, filing and collating.

    + Support and coordination of Xylem Watermark volunteer activities

    + Support and coordination of Dubois employee appreciation/social events.

    + Additional duties and responsibilities may be required based on organizational needs

    EDUCATION AND EXPERIENCE:

    + High school diploma.

    + One year of administrative experience in a fast-paced office environment

    + Strong attention to detail

    + Ability to work a 8:00am to 4:30pm shift

    + Excellent time management skills with ability to meet deadlines

    + Professional appearance and attitude

    + Proactive and able to plan and anticipate the needs of the business and staff

    + Ability to effectively communicate with staff at all levels of the organization

    + Customer/Client Focused

    + Technical knowledge, specifically with Microsoft Word, Excel, Outlook and some PowerPoint

     

    The estimated salary range for this position is $25 to $28 .   Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range.  At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.

    LI-TM1

    Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.

     

    At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.

     

    Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation