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Position Details

Position Information

Announcement Number STAFF - VA - 26126

For questions regarding this position, please contact:

Hilja Heinrich

[email protected]

406-994-6152

Classification Title Finance Professional

Working Title MilTech Program and Grants Manager

Brief Position Overview

Supporting one or more MilTech project teams, the MilTech Program and Grants Manager will provide project support, grant management, and fiscal guidance to ensure timely, accurate, and compliant processes and expenditures of all grant funds throughout project lifecycles.

Position Number 4C0778

Department MilTech

Division Office of Research and Economic Development

Appointment Type Professional

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Salary range of $65,000 - $70,000 annually, commensurate with experience, education, and qualifications

Contract Type LOA

If other, please specify

Recruitment Type Open

Position Details

General Statement

MilTech is a DOD and DHS Partnership Intermediary with the mission to accelerate the transition of new technology to the U.S. government. See montana.edu/miltech for further information.

Duties and Responsibilities

Supporting one or more MilTech project teams, the Program and Grants Manager will provide project support, grant management, and fiscal guidance to ensure timely, accurate, and appropriate actions and expenditures of all grant funds throughout project lifecycle, including, but not limited to, the following tasks:

+ Act as primary resource for MilTech Team Leads for general program and project-specific operational inquiries and information, and as reporting liaison for specific MilTech projects with military, DHS , and DOD Laboratory customers, ensuring proper reporting of activities, metrics, and results to the DOD or DHS customer and others as required.

+ Effectively communicate project- and compliance-related requirements and capture changing financial forecasts by being in contact with MilTech Team Leads, Engineers, and Operations Team regarding deliverables and timelines. Positively represent the MilTech program, capabilities, contract vehicles, and industry relationships.

+ Work with external customers in coordination with MilTech Team Lead to interpret and analyze intent, needs, and expectations for financial reports and forecasts per grant customer.

+ Regularly review, monitor, interpret, and update all grant-funded project budgets and provide timely communication of any discrepancies to Operations Leads. Review all expenses to ensure they meet State of Montana and Federal compliance guidelines, as well as all requirements for appropriate contract mechanism and accordance with Office of Sponsored Programs ( OSP ) regulations and each applicable government Partnership Intermediary Agreement or prime contract.

+ Proactively maintain metrics, monthly project status reports, and coordinate contract vehicles, including task orders. As requested, create custom financial and other project-related data reports for applicable government customers and other stakeholders.

+ Coordinate with MilTech, MSU , and external personnel to procure the necessary supplies, goods, and services in accordance with applicable State and Federal guidelines to ensure successful delivery of MilTech projects.

+ Assist with development of procedures and systems to continuously improve program management in support of federal sponsor(s) and other requirements.

+ Serve as a primary resource for program oversight and compliance for procurement procedures, 2CFR 200, and Federal Acquisition Regulation ( FAR ) based contracts.

+ Comply at all times with the MilTech Confidentiality Agreement governing non-disclosure of information encountered in the course of your duties, and the MilTech Technology Control Plan governing security and work controls. Both agreements will be signed by each employee and will remain in effect for the duration of MilTech employment.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Demonstrated progressive experience in analyzing, interpreting, preparing, and monitoring financial data requiring a high degree of detail and accuracy while meeting critical deadlines.

+ Demonstrated ability to interpret, apply, and communicate a wide variety of financial and procurement policies and procedures to key stakeholders verbally and in writing utilizing tools such as Teams, OneDrive, Outlook, PowerPoint, Excel, and Smartsheet.

+ Demonstrated ability to organize and prioritize workload and deadlines and handle complex situations while working under minimum supervision.

+ Bachelor’s degree in Business Management, Accounting, Finance or related field, or an equivalent combination of education and/or experience.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Experience working with Banner and/or Financial relational database programs.

+ Experience working with Montana State University and/or State of Montana Fiscal and purchasing regulations and reporting.

+ Experience working with federal grant regulations under the 2CFR200 and reconciliation of grants from external funding sources.

+ Experience working with FAR based grant projects.

The Successful Candidate Will

+ Represent MilTech in a professional manner when interacting with clients, internal and external personnel.

+ Work successfully within all relevant MSU purchasing, financial reporting, metric reporting, and travel regulations.

+ Possess effective listening and communications skills (written and verbal).

+ Exhibit good judgement, flexibility, and innovation to respond to needs of a wide variety of clients and coworkers.

+ Establish and develop effective professional relationships.

+ Effectively collaborate with MilTech, MSU , DOD , government, civilian, internal and external personnel to accomplish multiple operational goals.

Position Special Requirements/Additional Information

This position is contingent upon continued grant funding.

Successful candidate must be able to comply with the federally mandated requirements of U.S. export control laws, which may require proof that candidate is a U.S. person. Per 22 CFR §120.15, U.S. person means a person who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3).

This position may require the ability to obtain a Security Clearance, pass the Department of Homeland Security ( DHS ) Suitability requirements to obtain DHS security credentials, and/or meet other government-defined restrictions appropriate for work level and access. Other security-related requirements will include receiving favorable background checks by state and federal agencies pursuant to federal law and regulations.

This position requires ability to travel when necessary to interact with DOD customers, including travel throughout the Continental United States as well as Alaska, Hawaii, U.S territories and possessions, and possibly other worldwide locations.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on October 2, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is contingent upon continued grant funding.

Successful candidate must be able to comply with the federally mandated requirements of U.S. export control laws, which may require proof that candidate is a U.S. person. Per 22 CFR §120.15, U.S. person means a person who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3).

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.