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JOB SUMMARY

Administers the day-to-day office operations of the President & CEO. Provides administrative support and performs complex tasks as assigned.

ESSENTIAL FUNCTIONS OF THE ROLE

Effectively manages the President's calendar, acting independently to routinely schedule appointments and arrange any necessary travel itineraries.

Promptly and courteously answers and screens phone calls, responding independently when possible or routing calls as appropriate.

Promptly sorts, opens and distributes mail daily, and effectively composes responses to routine correspondence as appropriate.

In the absence of management, exercises initiative and judgment in responding to customer problems or complaints (both internal and external) promptly, courteously and in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department and follows-up to ensure problem resolution.

Coordinates schedules to arrange meetings and other events, notifies all participants in a timely manner and follows-up to verify attendance.

Coordinates all necessary arrangements to ensure the seamless progress of the event.

Takes and transcribes dictation and prepares confidential correspondence, reports and other complex documents accurately and in a timely manner.

Accurately compiles and completes reports, statistical data, charts, graphs and tables; reviews and analyzes reports to determine appropriate action or refers to management for review.

Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.

Ensures supply levels are maintained and orders are placed accordingly.

KEY SUCCESS FACTORS

Five to seven years in an administrative support/executive secretarial position required.

Proficient in MicroSoft Office Suite, strong communication, organizational and multi-tasking skills required.

BENEFITS

Our competitive benefits package includes the following

- Immediate eligibility for health and welfare benefits

- 401(k) savings plan with dollar-for-dollar match up to 5%

- Tuition Reimbursement

- PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level

QUALIFICATIONS

- EDUCATION - Associate's or 2 years of work experience above the minimum qualification

- EXPERIENCE - 5 Years of Experience

As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.