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Accounting Technician III

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Accounting Technician III

Salary

$4,238.00 - $6,781.00 Monthly

Location

Alamosa, CO

Job Type

Full Time

Job Number

GYAP-10470 9/2025

Department

Adams State University

Opening Date

09/23/2025

Closing Date

10/3/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

208 Edgemont Blvd Alamosa, CO 81101

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Alicia Harmon [email protected] 719-587-7918

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

+ Description

+ Benefits

Department Information

Adams State University is located in Alamosa, Colorado in the San Luis Valley, the largest alpine basin in North America, surrounded by the beautiful Sangre de Cristo and the San Juan Mountain Ranges. Adams State is the perfect place to study, work and live.

The ASU Student Business Services unit exists to administer the accounting functions of the university in accordance with state, federal, and institutional rules, regulations and procedures. This unit assesses fees and collects for students accounts, manages online payment plans and handles cashiering duties for ASU.

Description of Job

This position provides cashiering, secretarial, and receptionist services to the college’s internal and external customers. This position supports student accounts receivable functions including student invoicing, balancing, invoicing and reconciliation for COF (College Opportunity Fund) stipends and tuition & fee testing and assessment. Position also manages the online Payment Plan program.

Job duties Include:

Customer Service/Student Accounts/Relief Cashier

+ Works with departments to troubleshoot and resolve issues when errors arise, such as incorrect financial aid or housing charges.

+ Works with students attempting to return, but may have outstanding balances or holds, synthesizing data to determine which accounts can be resolved to allow registration and which account holds must remain in place.

+ Performs as relief cashier by collecting and disbursing agency funds, balancing cash drawers, processes nightly deposits, and collects tuition and fees.

+ Reviews student billing charges, credits, financial aid awards and requirements, determines if aid disbursed is correct and processes refunds.

+ Approve and process emergency student loans.

Online Payments

+ Development and implementation of online Payment Plans

Student AR Collections

+ Works with past due student accounts receivable debt by analyzing the aging list to determine if account is current, past due, or ready for assignment to collections.

+ Works contacts students to notify them of account balance and options available.

Work Study Supervisor

+ Supervises work study students for the Student Business Services Department. Including recruiting, reviewing applicants, contacting references, interviews, hires, training, approves time, set schedules, and evaluates work study students.

Billing / E-Billing

+ Responsible for testing, implementation, and deployment of e-billing using Touchnet and Workday software.

+ Creating and coordinating the monthly billing processes used to generate and upload e-bill files to Touchnet.

+ Then responds to questions or statements based on billing notices.

Tuition & Fee Assessment

+ Evaluates & determines appropriate methods, rules and schedule to assess tuition & fees.

+ Determines proper codes are attached to specific courses and determine which courses require specific fees.

+ Determines which course need specific attributes and waivers attached to them to them for proper fee assessment.

College Opportunity Fund

+ Balance the College Opportunity Fund (COF) to the general ledger and submit invoice and reconciliation files

Office Duties

+ Provides assistance with secretarial and receptionist duties by typing correspondence & answering telephones, emails and faxes

+ Purchases for the work unit using procurement card and purchase requisitions

Scanning & Indexing Supervisor for SBS

+ Coordinating scanning needs for the work unit.

+ Establishes process and procedures to scan items timely and accurately

so they may be retrieved at a later date

Workday Testing

+ Tests Workday upgrades to forms and processes prior to moving into the production environment

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H8B3XXACCOUNTING TECHNICIAN III (https://drive.google.com/file/d/0BwUD9Bt4G-21OGNoQWtLMWNHQ00/view?usp=sharing&resourcekey=0-XOYdpJtCT4usXJgw114fDA)

MINIMUM QUALIFICATIONS:

Experience Only:

Three (3) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

PREFERRED QUALIFICATIONS:

The preferred candidate will have experience with as many of the following as possible:

Experience with ERP systems.

Excellent interpersonal skills.

Strong organizational skills.

Outstanding customer service.

Detail oriented.

Experience with MS Office Suite.

REQUIRED COMPETENCIES:

Strong problem solving skills

Ability to work independently

Ability to make pertinent decisions with autonomy

A successful candidate will demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours.

Note: Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE= 3 mos credit.)*

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

Colorado Revised Statutes require that Classified state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.

Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Primary Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

This announcement will be used to fill multiple vacancies.

Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tracy Rogers, at [email protected] or call (719)587-7990.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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