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The Print Center Administrative Assistant provides essential support to departmental operations, with a strong focus on daily use of the university’s ProConnect system for vendor management, purchasing and contract coordination. This position also assists with student hiring processes, offers frontline customer service and operates specialized printing equipment.

Key responsibilities (include but are not limited to):

+ Manage day-to-day transactions using the university’s ProConnect system, including entering requisitions for multiple vendors, processing departmental invoices and placing supply orders.

+ Coordinate with vendors regarding payments, order status and required documentation; assist new vendors in completing the New Vendor Intake Form and navigating the onboarding process.

+ Assist with student employment processes, including hiring, onboarding and contract renewals in collaboration with the appropriate university offices.

+ Operate standard and wide-format print/copy machines, ensuring quality control and timely completion of print requests.

+ Provide professional and courteous customer service by phone, email and in person to support students, faculty, staff and external clients.

+ Respond to incoming calls, direct inquiries to the appropriate personnel and maintain accurate communication logs.

+ Maintain organized records of ProConnect transactions, vendor correspondence, student worker documents and service requests.

+ Support general office functions and participate in special projects or seasonal departmental needs as assigned.

Preferred qualifications:

Experience or familiarity with ProConnect or similar enterprise systems for procurement, finance and vendor management.

+ Strong attention to detail and accuracy in data entry and documentation.

+ Effective verbal and written communication skills.

+ Ability to prioritize tasks, manage multiple deadlines and adapt to a dynamic office environment.

+ Experience with printing equipment (standard and wide-format) is a plus; training provided as needed.

Rate: $25 per hour

Hours:

+ This temporary, part-time position is assigned 25-28 hours per week. Work hours cannot exceed 28 hours per week. The work is contracted annually to coincide with the fiscal year and is contingent upon budget appropriation.

Notes:

+ Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

+ Only completed online applications submitted on or before the posted deadline will be considered.

License Requirement:

+ Appointees will be required to possess a driver’s license valid in New Jersey.