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Employment Status: Staff

Description of Key Responsibility:

KEY RESPONSIBILITIES

+ Set up new grant accounts in collaboration with the Business Office

+ Train faculty and staff PIs on their responsibilities for budget and project management at the onset of a new award and provide assistance with requests and inquires to funders such as budget reallocations

+ Monitor grant expenditures (receipts, credit card charges, stipend requests) to ensure charges are consistent with institutional policies and in compliance with funding agency and federal regulations (i.e., Uniform Guidance)

+ Work with PIs to set up a system for regular account reconciliation and completion of required financial reports to granting agencies/organizations

+ Collaborate with the Office of Human Resources to set up course buyouts and also manage the time and effort certification process

+ Create invoices and reimbursement requests from funders and draw funds down from federal award systems; work with Business Office to ensure funds are received and credited to correct account

+ Manage grant closeout and conduct an annual review of all grant accounts

+ Allocate indirect cost recoveries per the College’s policy

+ Maintain and organize the institution’s financial grant documents in case of audit

+ Assist PIs in the management of subawards and submission of invoices and reports to primary grant recipient on required schedule

+ Assist with the creation and updating of post-award policies and procedures to provide guidance and structure around award management

+ Work with the Business Office to create year-end closing journal entries, assist with year-end reporting (e.g., SEFA , GATA ), and provide any requested documentation from auditors

OTHER RESPONSIBILITIES

+ Support the College’s mission, vision and values, and contribute to the advancement of the College’s Strategic Plan.

+ Demonstrate a strong commitment to continuous quality improvement.

+ Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities.

Education/Training:

Bachelor’s degree in accounting (or related field) required.

Experience:

A minimum of 3 years of experience in grant accounting with public and private funding sources. Higher education experience is highly preferred. Knowledge of Ellucian’s financial management system preferred but not required.

Position Summary:

The Grants Accountant will work with Assistant Vice President for Corporate, Foundation, and Sponsored Research Support on the management of post-award financial activities for both public and private grants. The Grants Accountant will specifically oversee all sponsored project accounts and performs the activities necessary for the proper recording, processing, accounting, reconciling, and reporting of grant funds. The position will provide a continuum of support across the lifecycle of an award, beginning with account set up and ending with close out of grant award.