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Job Title

Administrative Coordinator II

Agency

Texas A&M University - Kingsville

Department

Special Programs

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. This is a grant funded position.

Essential Duties and Responsibilities

+ Coordinates administrative support functions. Plans and coordinates administrative activities and services.

+ Participates in the planning and execution of administrative operations. May serve as the office manager.

+ Monitors office procedures.

+ Develops, evaluates, and ensures adherence to office procedures.

+ May assist in the development of budget.

+ Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.

+ Analyzes program, project, or initiatives. Monitors project timelines and identify issues.

+ Adapts, combines, and makes improvements to services, processes, or programs.

+ Formulates, interprets, and/or implements management policies or operating practices.

+ Develops administrative and technical procedures.

+ Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

+ Performs special analyses and project summaries.

+ Prepares and reviews operational and special reports.

+ Coordinates office records retention and maintains office references and resources materials.

+ Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

+ Helps collect, analyze, review, document, and communicate business needs and requirements. Assesses client needs through direct interaction. Helps create detailed functional and technical system specifications and defines data requirements.

+ Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

+ Coordinates travel arrangements and prepare itineraries. Plans and coordinates meetings, seminars, and other special events

+ Create cost projections, place orders, and complete receiving.

+ Create and process requisitions and submit invoices.

+ Create Purchase Orders and process stipends.

+ Maintain office and technology inventory.

Additional Responsibilities

+ Grant administrative duties for select grant projects.

+ Responsible for assisting with departmental procedures manual and timely updates.

+ Responsible for the participating in the development and implementation of department­wide electronic documentation processes.

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements Education - Bachelor’s degree in applicable field or equivalent combination of education and experience. Experience - Three years of related experience.

Knowledge, Skills, and AbilitiesKnowledge of - Knowledge of word processing, spreadsheet, database, and presentation applications. Ability to - Ability to multitask and work cooperatively with others. Strong interpersonal and organizational skills. Excellent verbal and written communication skills. Texas A&M University-Kingsville TRIO positions are contingent upon grant funding.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.