"Alerted.org

Description

Take on a vital role within a leading health organization. Help ensure a smooth and efficient procurement processes to support the clinics. Take your expertise to the next level. You can do all this and more at UCLA Health.

Under the supervision of the Faculty Practice Group Office Purchasing Supervisor, you will play a key role in coordinating all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. You will also:

+ Provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries

+ Facilitate training and provide oversight to assigned managers and clinic staff in helping to assure orders are processed promptly, this includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures

+ Ensuring the correct coding of transactions and providing supporting documents as needed

+ Promptly identifies, collects, researches, and analyzes issues related to the procure-to-pay process, and implements solutions

+ Prioritizes assignments and projects to ensure timely completion

+ Assist in additional duties for the department

Salary Range: $32.67 - $49.71 HourlyQualifications

+ Possesses 3+ years of experience performing purchasing, payables, or financial transactions in a professional setting. - REQUIRED

+ Bachelor's degree in accounting, finance, business administration, or a related field, and/or equivalent experience.

+ Demonstrates working knowledge of financial processes, procurement procedures, and internal control practices.

+ Applies intermediate skills in financial and data analysis to reconcile accounts and resolve discrepancies.

+ Proficient in Microsoft Excel, Word, and financial systems (e.g., Oracle, PeopleSoft, Jaggaer, BruinBuy).

+ Understands UCLA policies and compliance requirements for purchasing and accounts payable functions.

+ Demonstrates strong customer service skills and the ability to build effective working relationships.

+ Communicates effectively in writing and verbally with diverse stakeholders, including vendors and clinical managers.

+ Exhibits strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.

+ Demonstrates ability to analyze purchasing data, assess vendor performance, and recommend process improvements.

+ Maintains discretion when handling sensitive financial or personnel information.

+ Adapts to changing priorities and integrates new systems and processes effectively.

+ Applies sound judgment when interpreting purchasing policies and troubleshooting transaction issues.

+ Collaborates effectively as part of a team and independently manages assigned responsibilities.

+ Demonstrates commitment to accuracy, compliance, and continuous process improvement.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.