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Posting Details

Working Title Executive Assistant for the Office of Governmental Relations and Audit and Compliance

Position Number 00279A

Department GOVERNMENTAL RELATIONS

Location Richmond, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The Executive Assistant will provide administrative support to both the Vice President for Governmental Relations and the Senior Associate Vice President for Audit and Compliance, ensuring smooth and efficient operations across both offices. This dual-role position requires exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and priorities for two senior leaders.

The Executive Assistant will coordinate meetings, prepare and review correspondence, proofread reports and presentations, manage travel arrangements, oversee budgets, and support outreach and programming efforts. The role involves frequent interaction with internal and external stakeholders, including government officials, university leadership, and compliance partners. This position is based in Richmond, Virginia, with occasional travel to the Norfolk campus.

Type of Recruitment

Knowledge, skills and abilities

Demonstrated ability to effectively oversee office operations and executive level support

Strong written and verbal communication skills

Proven ability to interact effectively with diverse stakeholders, including government officials and university leadership

High attention to detail and accuracy in document preparation and review

Excellent time management and organizational skills

Ability to maintain confidentiality, safeguarding sensitive documents and/or information and exercise sound judgement

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Demonstrated ability to effectively oversee office operations and executive level support

Strong written and verbal communication skills

Proven ability to interact effectively with diverse stakeholders, including government officials and university leadership

High attention to detail and accuracy in document preparation and review

Excellent time management and organizational skills

Ability to maintain confidentiality, safeguarding sensitive documents and/or information and exercise sound judgement

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat

Basic experience with travel reimbursement support systems

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Considerable experience supporting executive leadership in a government or higher education setting

Considerable experience in proofreading documents for consistent formatting and grammatical accuracy

Considerable experience managing budgets and financial records

Familiarity with compliance, audit, or legislative processes

Conditions of Employment

Please upload cover letter and resume

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03078

Job Open To General Public

Open Date 09/26/2025

Close Date

Open Until Filled Yes

Special Instructions Summary

NONE

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter