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Graduate Program Coordinator

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Graduate Program Coordinator (Student Administrative Assistant Senior) in Biostatistics provides comprehensive administrative support for the department's MS and Health Data Science programs. This role advises students on curriculum and degree requirements, manages student records and degree audits, assists with application, review, onboarding processes, course maintenance and override processing, and assists with training grant and fellowship administration. The position requires ongoing collaboration with university offices and strong organizational, communication, and problem-solving skills to support student success and program operations.

Responsibilities*

MS & HDS MS PROGRAMS (60%)

+ Process dual degrees applications.

+ Respond to student inquiries program requirements.

+ Respond to students' concerns and questions regarding enrollment and requirements, graduation requirements, overrides, independent studies, and prepares requested letters for International Center, OPT, CPT, prospective employers, or refers them to appropriate resources.

+ Receive and facilitate student requests for waivers, open electives and send them to the curriculum committee for decision.

+ Maintain and update the online degree audit system each semester.

+ Audit MS student degree during the third semester and for degree checkout.

+ Provide teaching evaluation reports as necessary.

+ Provide grade roster reports as necessary.

+ Work and communicate with Rackham, the Registrar's office or Financial Aid regarding student affairs and concerns.

+ Maintain student records.

+ Advise students on curriculum choices for Biostat and Health Data Science programs.

+ Respond to student concerns and questions regarding enrollment and graduation requirements.

Other tasks (20%)

+ Coordinate and prepare Master's level Annual Student Review.

+ Import student information from MPathways.

+ Collect evaluations from faculty.

+ Combine information and prepare final documents to be reviewed by faculty.

+ Create and send evaluation letters to students.

+ Create and maintain annual faculty class scheduling survey of teaching preferences.

+ Update course listings on website.

+ Evaluate process requests for class overrides and modifications.

+ Additional duties assigned as needed.

Training Grants and other financial tasks (15%)

+ Work with the financial aid office to solve all student requests about unpaid fees and tuition, late fees and other financial matters.

+ Prepare training grant tables for the Department of Biostatistics and other departments collaborating with the department for grant submissions.

+ Organize and submit Fellowship nominations including, Predoctoral, International, One Term Dissertation.

+ Process financial payments as needed.

Alumni and other (5%)

+ Update the alumni database after every cohort graduation and when needed.

+ Assist with Prospective and Admitted Student Events, graduation party and all other activities related to students.

+ Respond to and answer surveys from outside parties such as AMA, ASA etc.

+ Update and maintain alumni database.

+ Develop and recommend strategies for enhancing alumni engagement.

Work Locations

This position may be eligible for remote and/or flexible work opportunities at the discretion of the hiring department. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. For more information, please visit: https://careers.umich.edu/benefits/

Union Affiliation

This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

268992

Working Title

Graduate Program Coordinator

Job Title

Student Admin Asst Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

School Pub Health

Department

Biostatistics Department

Posting Begin/End Date

9/24/2025 - 10/15/2025

Salary

$49,489.00 - $61,133.00

Career Interest

Academic & Student Services