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Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

**Entity** : Corporate Services

**Department** : Real Estate and Architecture

**Location** : Position may require travel to various Penn Medicine locations

**Hours** : On-Site, M-F 8-4:30 (May require after hour response)

The Assistant Property Manager (APM) will oversee day-to-day facility operations and activities at one or more outpatient clinical locations. The APM will report to the Senior Regional Property Manager (SRPM).

The APM will have responsibility for the daily operation of all facility-related needs including physical plant, maintenance, regulatory issues (local, state & federal regulating bodies), fire and emergency safety, security, EVS, food services (if applicable) and patient transport. The APM will maintain an active collaborative relationship with the facility or hospital entity leadership while developing a strong rapport with clinical stakeholders in the department. The APM will oversee receiving dock operations at their designated site. The APM will assist in compiling monthly expenses for financial reporting and be an active participant in regularly scheduled meetings with entity leadership. The APM will manage facility expenses by proactively identifying and addressing negative expense trends and will ensure all facility & utility-related invoices are submitted and paid on time. The APM will be the primary contact for any/all facility events that need facility resources. The APM will coordinate vendors and service partners in ensuring that the outpatient clinical facilities are always ‘patient-ready’.

Accountabilities

• Daily operational collaboration with onsite vendor relationships including but not limited to:

o Physical Plant/Maintenance

o EVS

o Security

o Food Services

o Landscaping/Snow removal

o Life Safety

o HVAC

o Tenants or sub-leases

o pest control

o window cleaning

o elevators

o roof

o parking garage & lot

o electric/emergency generator

• Oversee receiving dock and materials management operations, staffing operations as needed

• In collaboration with PM, ensure timely reconciliation for AP/invoices, utility bill management

• With entity/facility leadership, serve as front-line Emergency Management lead (power, weather, internal/external disasters)

• Support local practice leadership with facility-related expenses/projects

• Reconcile INR report monthly

• Contribute feedback for vendor evaluations taking a proactive approach to renewals and revisions

• In collaboration with the PM or Director, support the activities of entity Regulatory leadership and be an active participant in Regulatory, Licensure, or Accrediting body inspections and surveys

• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures

• Other duties as assigned to support the unit, department, entity, and health system organization

Minimum Requirements

Required Education and Experience

• Bachelor's Degree is required

• 3+ years of experience in Facilities Management or similar experience in a healthcare or office setting

Required Skills and Abilities

• Exceptional organization and communication skills

• Proven ability to work independently and hours as the business need drives

• Proven ability to partner with internal customers to drive success

• Proven ability to manage spreadsheets, data, paper records in a complex environment

• Proven ability to work after hours and some weekends (hours may vary to meet the business needs of the property).

• Proven ability to manage multiple projects and stakeholders in a time-sensitive manner

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 287612