• Contract Administrator/Maintenance Scheduler

    Washington Suburban Sanitary Commission (WSSC) (Laurel, MD)


    Position Information

    Functional TitleContract Administrator/Maintenance Scheduler

     

    Recruitment Category TypeStandard

     

    Functional CategoryProcurement & Supplier Diversity

     

    GradeUO.08

     

    FLSA StatusNon-Exempt

     

    Requisition Number26-0058

     

    Number of Vacancies1

     

    Job LevelStaff

     

    Job CodeN/A

    Job Description Summary

    Organization NameSustainability & Support Services

     

    Reports toSection Manager, Support Services

     

    Full or Part TimeFull Time

     

    If Part Time how many hours per week

     

    Regular or TemporaryRegular

     

    Position End Date (if temporary)

     

    Work Schedule

     

    7:30 am – 4:00 pm Monday – Friday

    Position LocationLaurel

    Position Summary Information

    General Summary

    The Contract Administrator/Maintenance Scheduler administers schedules and monitors maintenance, construction, and services contractsfor all related projects within the Sustainability & Support Services Division.

    Essential Functions

    + Prepares, reviews and administers maintenance contracts for roofing, HVAC , elevator services, and others

    + Schedules preventive and corrective maintenance contract work

    + Obtains project proposals and makes award recommendations

    + Evaluates written reports prepared by contractors and provides recommendations on the report’s compliance with applicable requirements

    + Maintains activities and contractor’s performance

    + Observes the execution of contract requirements for timelines and completeness

    + Reviews, adjusts and approves contractor’s invoices

    + Resolves payment disputes and problems

    + Maintains accurate up-to-date records of payments and contractor’s correspondence

    + Prepares purchase requisitions and master releases

    + Prepares, reviews and makes changes to contracts prior to bid

    Other Functions

    + Verifies contractor’s references prior to award of contract

    + Prepares change orders

    + Monitors budget expenditures

    + Prepares special reports and assists with special projects

    + Performs other related duties, as required

     

    Work Environment And Physical Demands

     

    Business casual office and industrial settings

    Required Knowledge, Skills, And Abilities

    + Working knowledge of contract practices, processing invoices, scheduling planned and reactive vendor maintenance

    + Ability to create and maintain audible contract documents

    + Ability to communicate well in both verbal and written form

    + Ability to establish and maintain effective working relationships with employees, contractors, and the general public

    + Proficient in Word and Excel; knowledge of Access

    + Ability to perform work and make decisions with minimal supervision

    Minimum Education, Experience Requirements

    + High School diploma (or equivalent)

    + 4+ years’ administrative support experience in contract requirements and compliance issues

    Additional Requirements

    + Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter

    + Possession of a valid driver’s license, with no more than 4 points, and the ability to obtain and maintain a WSSC Water driver’s permit within 90 days of hire or transfer

     

    Preferences

     

    Additional experience is helpful.

     

    Salary$64,586 - $109,796

     

    Posting Detail Information

     

    EEO Statement

    AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

    It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

     

    Close Date10/16/2025

     

    Open Until FilledNo

     

    Special Instructions to Applicants

     

    Additional Information

     

    All applicants selected will be subject to drug screening and a background check/verification.

     

    Supplemental Questions

     

    Required fields are indicated with an asterisk (*).

     

    + * Do you have a High School diploma or equivalent?

    + Yes

    + No

    + * Do you have a valid driver's license with no more than 4 points and with no restrictions (except eyeglasses/contact lenses)?

    + Yes

    + No

    + * Will you, now or in the future, require sponsorship for employment visa status?

    + Yes

    + No

    + Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

    + Yes

    + No

     

    Applicant Documents

    Required Documents

    + Resume

    Optional Documents

    + Cover Letter/Letter of Application