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Job Description

BAE Systems, one of the world s largest defense contractors, is hiring a detail-oriented, highly organized Training Administrator/Coordinator to support training operations and logistics that enable employees to succeed in their roles and meet compliance requirements.

As a member of the Training Team, you ll join a collaborative group of professionals dedicated to supporting workforce development through high-quality, well-coordinated training experiences. This role is essential to the smooth execution of training events and programs and involves scheduling, recordkeeping, communication, and day-of-session logistics.

The person we seek is passionate about the learner experience, brings a positive attitude to the team, and thrives on creating structure and clarity. The chosen candidate is a proactive communicator who can manage multiple priorities, collaborate cross-functionally, and anticipate the needs of facilitators and participants alike.

Key Responsibilities

Training Coordination & Scheduling

+ Schedule and coordinate in-person and virtual training sessions, workshops, and computer lab reservations.

+ Manage training room logistics, including setup, equipment needs, materials, and technology coordination.

+ Support the functional areas and vendors by preparing materials, rosters, supplies, and job aids.

+ Monitor and maintain the training calendar, avoiding scheduling conflicts and ensuring visibility across teams.

+ Coordinate and distribute site-wide training communications, including updates, announcements, and reminders to ensure employees are informed about upcoming sessions, changes, and key learning initiatives.

+ Coordinate printing, material prep, meal and refreshment ordering, or room setup in advance of training delivery for functional areas and external vendors.

Coordinate and Facilitate New Hire Orientation

+ Maintain participant lists, send calendar invites, confirm attendance, and follow up as needed.

Participant Support & Communication

+ Maintain participant lists, send calendar invites, confirm attendance, and follow up as needed.

+ Serve as the primary contact for participant inquiries, ensuring timely responses and support.

+ Distribute pre-training communications and post-training feedback forms.

+ Track and follow up on training evaluation results and share insights with relevant stakeholders.

Training Records & System Management

+ Maintain accurate training records, certifications, and completion data in the Learning Management System (LMS) and other platforms.

+ Run regular reports to track compliance, participation, and training status.

+ Ensure documentation meets internal policies and regulatory compliance requirements.

Work Environment & Physical Requirements

+ This position must be based in Kingsport, TN .

+ Occasional travel (up to 10%) between company locations may be required.

+ May require exposure to industrial environments and use of personal protective equipment.

+ Primarily office-based; occasional support in training rooms, labs, or field sites.

+ May involve light lifting of training materials or supplies.

+ Must be comfortable managing logistics and multitasking in a fast-paced environment.

Required Education, Experience, & Skills

Qualifications & Experience

Required:

+ Associate s or Bachelor s degree in Business Administration, Human Resources, Education, or related field, or equivalent experience.

+ 3 years of experience in a training coordination, administrative, or scheduling role.

+ Strong organizational and time management skills, with attention to detail.

+ Proficiency in Microsoft Office Suite (M365, Excel, Outlook, PowerPoint, Word).

+ Proficiency in with Learning Management Systems (LMS) and tracking tools.

+ Excellent written and verbal communication skills.

+ Must maintain a current Driver s License with a good driving record.

+ Must be able to pass a Tier 3 background check.

Preferred Education, Experience, & Skills

Preferred:

+ Experience in safety, manufacturing, or corporate training environments.

+ Familiarity with e-learning tools or virtual delivery platforms (e.g., Zoom, Teams, WebEx).

+ Prior experience working with facilitators, vendors, or external training providers.

Why Join Us?

+ Meaningful Work Play a key role in supporting employee development and operational excellence.

+ Team Collaboration Be part of a supportive, values-driven training team.

+ Growth Opportunity Gain exposure to training operations, workforce development, and compliance.

+ Strong Culture Join a company that values integrity, learning, and employee well-being.

Pay Information

Full-Time Salary Range: $54069 - $91917

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Training Administrator/Coordinator

116571BR

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression