"Alerted.org

Secretary to the Board of Transportation

Print (https://www.governmentjobs.com/careers/northcarolina/jobs/newprint/5094065)

Apply



Secretary to the Board of Transportation

Salary

$43,738.00 - $76,542.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

25-11396

Department

Dept of Transportation

Division

Governance Office

Opening Date

09/30/2025

Closing Date

10/6/2025 11:59 PM Eastern

Job Class Title

Administrative Officer I

Position Number

60029550

Salary Grade

NC11

+ Description

+ Benefits

+ Questions

Description of Work

This is a repost. Previous applicants must reapply to be considered.

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

The Administrative Officer I position reports to the Director of Governance and works directly with the Chairman of the Board of Transportation (BOT) and all 20 of its board members. This position assists the Director in all aspects of board meeting coordination and logistics. The position is the secretary to the Board of Transportation. BOT is only one of NCDOT’s four boards. As it relates to the other three NCDOT boards, the position may be asked to assume the role of the board secretary for the remaining three boards at any time. The position is responsible for ensuring the board meetings and committee meetings are properly public noticed as required by law with the Secretary of State’s site. The position is responsible for preparing and distributing the board’s action letter and keeping all board records up-to-date, accurate, and in compliance with ethical and legal obligations indicative of a public body. This includes recording an accurate account of the meeting through the creation of monthly meeting minutes.

Effective communication and confidentiality are a requirement of the position. The position assists with orientation for incoming BOT members which involves HR processes and complex facilitation across multiple internal and external units across state government. The position coordinates board meeting agenda preparation, assembles project lists and handouts, ensures an accurate agenda and presentation materials are posted to the board website in a timely manner. The position coordinates and schedules board meetings including out-of-town meetings that require hotel and conference room reservations; attends board meetings, prepares and distributes minutes from the meetings; responds to inquiries from staff, public officials, media and the general public regarding board members, board meetings, and board actions; assists board members with various requests; keeps updated records of meeting dates, meeting locations, history of board members and important actions taken by the board for quick reference; provides any type of information requested by the Board of Transportation, the Governor’s office and/or the General Assembly; ensures all requests for information are handled expeditiously; researches, compiles, evaluates, and composes reports, memorandums, letters and monthly meeting agendas for the Board of Transportation which includes working with all members of the board, including the board chair, board vice chair and committee chairs to plan and review content for the meetings and to make sure all public information is properly distributed in an efficient and timely manner. This position collects all monies associated with board events and processes staff and board member reimbursements in SAP. The position serves as administrative support to the Governance Office staff for duties such as handling phone calls, responding to emails, preparing correspondence; paying invoices; serving as Notary Public for the various Boards and the Department. This position holds the signing authority on behalf of the Board and is responsible for notarizing and signing all deed materials related to transportation projects approved by the BOT. This position also maintains all ethics compliance records for approximately 120 staff members and members of the Departments four boards.

Knowledge, Skills and Abilities / Competencies

Management prefers applicants that demonstrate the following:

+ Experience with the operations and functions of a public body (e.g., Board of Directors).

+ Demonstrated ability to exercise sound judgement in analyzing situations and making decisions and to resolve problems as they arise with little to no supervision.

+ Experience using Microsoft Office Word, Excel, PowerPoint, Adobe, Outlook Mail, Calendar, SAP, Beacon, Visio

+ Experience managing all aspects of event planning (i.e., hotel selection/accommodations, budgeting, venue selection/setup, logistics, and on-site management) for various types of events, from small gatherings to large-scale networking events.

+ Experience gathering and analyzing data/information and composing technical and administrative reports.

Additional Expectations:

Knowledge of the Department of Transportation and its long-range goals, objectives, philosophies, and functions. Knowledge of policies and procedures of the organization and the ability to interpret these policies and procedures to manage public contact situations for the Board of Transportation, the North Carolina Turnpike Authority Board, the North Carolina Global Transpark Authority Board, the North Carolina Ports Authority Board, the Governance Office, and the Department Operations. Ability to exercise sound judgement in analyzing situations and making decisions and to resolve problems as they arise. Ability to understand, interpret, and explain plans, provisions, and legislation affecting programs. Ability to develop and/or interpret policies, procedures, regulations, and laws. Ability to operate computer, calculator, and other office machinery in processing work. Ability to process and maintain the records and business materials that are requested by the boards, DOT staff, public officials, and the general public.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

Bachelor’s degree from an appropriately accredited institution and one year of experience in HR, budgeting, research or administrative management; or an equivalent combination of education and experience.

Supplemental and Contact Information

Erica Roebuck, Administrative Specialist – Governance (984-683-9182)

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand that in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Are you legally authorized to work in the United States?

+ Yes

+ No

03

Which of the following best describes your level of experience with the operations and functions of a public body (e,g. Board of Directors & committees)?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

04

Explain how you have experience with the operations and functions of a public body (e,g. Board of Directors & committees).

05

Which of the following best describes the level of ability you have demonstrated exercising sound judgement in analyzing situations and making decisions and to resolve problems as they arise with little to no supervision?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

06

Explain how you have demonstrated the ability to exercise sound judgement in analyzing situations and making decisions and to resolve problems as they arise with little to no supervision.

07

Which of the following best describes level of experience using Microsoft Office Word, Excel, PowerPoint, Adobe, Outlook Mail, Calendar, SAP, Beacon, Visio?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

08

Explain how you have experience using Microsoft Office Word, Excel, PowerPoint, Adobe, Outlook Mail, Calendar, SAP, Beacon, Visio.

09

Which of the following best describes the level of ability you have managing all aspects of event planning for various types of events, from small gatherings to large-scale networking events?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

10

Explain how you have demonstrated the ability to manage all aspects of event planning for various types of events, from small gatherings to large-scale networking events.

11

Which of the following best describes your level of experience gathering and analyzing data/information and composing technical and administrative reports?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3 or More Years

12

Explain how you have experience gathering and analyzing data/information and composing technical and administrative reports.

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

Apply

Please verify your email addressVerify Email