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Position Information

Posting NumberSRGV8558

Working TitleASSISTANT DIRECTOR HRIS AND SALARY ADMINISTRATION

Number of Vacancies1

LocationEdinburg, Texas

DepartmentHuman Resources and Talent Development

FTE1

FLSAExempt

Scope of Job

The Assistant Director of HRIS provides strategic and operational leadership in managing Human Resources Information Systems and related technologies. This position oversees the development, implementation, and continuous improvement of HR systems and reporting tools to support organizational goals. The Assistant Director ensures data integrity, security, and efficient use of HR technologies, while serving as a key liaison between HR, IT, institutional leadership, and external agencies.

Description of Duties

+ Leads the planning, execution, and evaluation of HRIS initiatives, ensuring alignment with institutional objectives and compliance with internal policies and external reporting requirements.

+ Oversees and manages complex data analysis and reporting functions, including the preparation and submission of key reports such as IPEDS , FTE , and other mandated workforce reports.

+ Ensures the security and confidentiality of HR data through the enforcement of access protocols, audit processes, and compliance with data governance policies.

+ Leads cross-functional teams in the planning and execution of HR technology projects, including system upgrades, enhancements, and new implementations.

+ Collaborates closely with the Payroll department to ensure HRIS data supports accurate and timely payroll processing, including new hires, terminations, compensation adjustments, and leave tracking.

+ Continuously improves HR processes by leveraging technology, maximizing the efficiency of HR systems, and implementing new functionalities.

+ Oversees data validation before payroll cycles and coordinates system audits to ensure consistency between HR and payroll systems.

+ Oversees the configuration and maintenance of payroll-related fields in the HR system (e.g., pay grades, earnings codes, deduction codes).

+ Works with Payroll to troubleshoot and resolve data discrepancies and system issues impacting applicable fields.

+ Assists with year-end payroll activities including W-2 validation, ACA reporting, and other federally mandated reports.

+ Supervises the development and delivery of HR data reports for internal departments and external stakeholders, ensuring accuracy, consistency, and timeliness.

+ Directs the design, implementation, and optimization of HR systems and workflows.

+ Serves as the department’s senior reporting authority and subject matter expert for HR systems, providing high-level guidance on data use, reporting standards, and system capabilities.

+ Collaborates with IT, Payroll, Institutional Research, and executive leadership to define data structures, reporting standards, and integration points for enterprise systems.

+ Provides leadership and mentoring to HRIS staff and others involved in data management, reporting, and HR system operations.

+ Monitors industry trends and emerging technologies to identify opportunities for innovation in HRIS strategies, tools, and processes.

+ Performs other job-related duties assigned.

Supervision Received

Direct supervision from assigned supervisor.

Supervision Given

May supervise assigned support staff.

Required Education

Bachelor’s Degree from an accredited University in Human Resources, Business Administration, IT or related field.

Preferred Education

N/A

Licenses/Certifications

N/A

Required Experience

+ Four (4) years of progressively responsible experience in the following areas: report writing, querying, and data analysis, HRIS , ERP or database management, or

+ Three (3) years of the required experience with a Master’s Degree from an accredited University in Human Resources, Business Administration, IT or related field.

Preferred Experience

Knowledge of software including integrations of HR, student, general ledger and budget modules as well as Microsoft Project and Visio. Knowledge of HR processes and terminology. Knowledge of state of Texas accepted accounting practices directly related to issues of reporting Human Resources data including but not limited to proper accounting of salaries and benefits, appropriate classifications of employees for reporting purposes, and conversion of state required reporting requirements for state and federal workforce and labor reports.

Equipment

Standard office equipment including personal computer, word processing, spreadsheet, and database software.

Working Conditions

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Some travel and weekend work is required. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Exceptional planning and organizational skills. Strong attention to detail. Ability to problem-solve.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date09/30/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Social Security Number

Gender

Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.

If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or [email protected].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/48792

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ Are you a current UTRGV employee?

+ Yes

+ No

+ Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ Please provide the field of study for your education:

(Open Ended Question)

+ Do you meet the minimum requirements for this position?

+ Yes

+ No

+ Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document