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Project/Office Administrator - Full Time

West Chester, Pennsylvania, United States

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.

Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.

At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.

Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

Job Overview

At Jensen Hughes, we believe that every role contributes to creating safer, more resilient communities around the world. We are seeking a Project/Office Administrator who thrives on supporting others, improving processes, and being a trusted partner to our teams. This is more than an administrative role—it’s an opportunity to be the connective thread between project managers, operational leaders, and departments across the business.

We’re looking for someone who enjoys problem-solving, takes initiative, and finds satisfaction in helping people and projects succeed. You’ll play an integral role in making sure our operations run smoothly and our teams feel supported.

Responsibilities

+ Partner with project managers and operations leaders to support the full life cycle of client projects, from proposals and set-up to compliance and closeout.

+ Coordinate onboarding and offboarding for employees and interns, ensuring a welcoming and well-supported experience (IT, office setup, logistics).

+ Serve as the go-to resource for office needs - managing supplies, mail, shipping, and coordinating events such as lunch-and-learns.

+ Act as a liaison with internal teams including Marketing, HR, and Legal to support business priorities.

+ Contribute to special projects and process improvements that enhance efficiency and teamwork across the office.

Requirements and Qualifications

+ An associate’s degree (or equivalent professional experience).

+ Strong communication skills and an ability to adapt to shifting priorities with professionalism and ease.

+ High emotional intelligence and a collaborative approach - open to feedback, with a focus on continuous growth.

+ Business acumen to balance multiple objectives and align your work to broader business strategies.

+ A proactive and solutions-oriented mindset; you anticipate challenges and work creatively to address them.

+ Comfort with technology and tools that improve organization, scheduling, and efficiency.

+ Experience in the AEC industry or professional consulting is a plus, but not required.

\#LI-BD1

Please note that the salary range provided is a good faith estimate for the position at the time of posting and not a guarantee of compensation. Final compensation may vary based on factors, including but not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities, geographic location, internal equity, alignment with market data.

Jensen Hughes offers a competitive total rewards package, which includes a 401(k) with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the positions.”

National Pay Range

$28-$33USD

_Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status._

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.

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