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Job Description

At UW Medicine, we believe that healthcare is a fundamental human right and everyone should have the same access and opportunities for the best possible outcomes. This belief is very clearly tied to our mission to improve the health of the public. However, it’s important to acknowledge that institutional racism has created inequities in society — even within our own healthcare system — that result in health disparities. We are committed to transforming the way care is provided to eliminate these inequities. Healthcare equity isn’t owned by one department or leader – everyone shares responsibility. We can all take action in our own spheres of influence and in the work we control.

Research shows that members of marginalized groups – including women, LGBTQ+ identified people, Black, Indigenous, and other people of color tend to apply to jobs only if they meet every single requirement listed. Here at UW Medicine, we want the best candidates for the job, and those candidates don’t always meet 100% of the qualifications listed. If you are passionate about uniting, empowering, and celebrating diverse communities for all and breaking down barriers for equity, we encourage you to apply.

The UW Medicine Office of Healthcare Equity (https://depts.washington.edu/uwmedptn/strategies-programs/healthcare-equity/) (OHCE) has an outstanding opportunity for an Executive Assistant, providing administrative and project management support to the Chief Equity Officer and Vice Dean for Equity Diversity & Inclusion(EDI). The Executive Assistant is primarily responsible for ensuring the Chief Equity Officer and Vice Dean for EDI are supported in their efforts to achieve the goals of UW Medicine’s Office of Healthcare Equity. The position will be customer service oriented, able to anticipate the needs of OHCE leadership, excellent in task execution and follow-up.

The Executive Assistant will communicate frequently with key UW Medicine leaders from units across the School of Medicine and healthcare system. This position requires a detailed knowledge and understanding of UW and UW Medicine academic and clinical operations and requires exercising independent judgment and discretion in work directly related to the Office of Healthcare Equity.

DUTIES AND RESPONSIBILITIES

Administrative Support (75%)

+ Provide administrative and calendar support to the Chief Equity Officer and the Vice Dean for Equity, Diversity & Inclusion.

+ Field incoming, from high-level administrative contacts on complex issues with diplomacy and discretion, escalating to the appropriate individual a needed.

+ Research and identify best practices and recommend courses of action to be taken to resolve the department’s administrative or programmatic functions/operations.

+ Establish and maintain positive, ethical, and professional working relationships with senior leaders, and faculty, staff, students, and community members from a diverse background including race, ethnicity, sexual orientation, gender identity and religion.

+ Coordinate the scheduling of and preparation for standing and/or ad hoc meetings, committee activities; take meeting minutes and identify/assign action items as requested. Following up with these items to ensure their leaders are appropriately equipped.

+ Perform a variety of complex writing and reporting tasks in support of the Chief Equity Officer’s and Vice Dean of EDI’s activities, including composing and drafting reports, transcribing letters and memoranda, and proofreading/editing correspondence intended for a variety of audiences.

+ Assist the Chief Equity Officer and partner with the Director of Strategy & Operations to establish and revise department policies and procedures.

+ Independently plan and carry out work assignments in accordance with established policies and procedures.

+ Support office operations under direction of Director of Strategy & Operations, including facilities, technology, finance and HR support.

+ Manage purchasing, and basic office supplies as needed for the Office of Healthcare Equity.

+ Manage day-to-day activities of the office, including organizing supplies and maintaining a tidy environment.

Database/Records Management (10%)

+ Develop and maintain databases and tracking systems for recordkeeping that comply with federal, state and University regulations.

+ Independently develop presentation materials, including gathering and summarizing material and using software to create effective documents .

+ Exercise independent judgment and decision-making skills to resolve problems and generate reports for the leadership team.

+ Maintain a clear understanding of processes across UW Medicine, including but not limited to budget, grant, facility, in order to provide effective administrative support.

Event Planning/Special Projects (15%)

+ Assist Healthcare Equity staff with event planning, coordination, scheduling, and preparation as needed for events relating to Office of Healthcare Equity activities, including but not limited to public lectures, receptions as requested by the Chief Equity Officer or other Healthcare Equity staff.

+ Coordinate special projects as needed.

MINIMUM REQUIREMENTS

+ Bachelor's degree in business administration, communications, or related field.

+ Two years of relevant senior-level executive support experience or an equivalent combination of education and experience.

+ High level of tact, discretion, and diplomacy; ability to handle senior-level confidential and personnel information.

+ Demonstrated ability to independently prioritize multiple projects and tasks.

+ Excellent written, verbal, and interpersonal communication skills, including the ability to communicate with individuals from diverse backgrounds and prepare communications for a variety of audiences.

+ Experience using Microsoft Office (including PowerPoint, Word, Excel, Access), Microsoft Visio, Zoom, and other remote meeting/facilitation tools.

DESIRED QUALIFICATIONS

+ Able to work under pressure of frequent deadlines and changing priorities in a high-volume academic setting.

+ Experience providing executive-level support in a large, complex organization, preferably in a higher education or healthcare setting.

Compensation, Benefits and Position Details

Pay Range Minimum:

$64,992.00 annual

Pay Range Maximum:

$84,996.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.