• Coordinator II, Anesthesiology - Anesthesiology…

    UTMB Health (Galveston, TX)


    Coordinator II, Anesthesiology - Anesthesiology - Admin (Onsite)

     

    Galveston, Texas, United States

     

    New

     

    Clerical & Administrative Support

     

    UTMB Health

     

    Requisition # 2505162

    Minimum Qualifications:

    Associate's degree or equivalent; 3 years related experience.

    Job Summary:

    To manage activities for a project or program.

    Job Duties:

    + Coordinate and process clinical and research faculty travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines.

    + Work in tandem with other department personnel and provide coverage for other departmental areas, daily.

    + Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc.

    + Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.

    + Process supply orders for department research labs.

    + Answers phones and responds to correspondence.

    + Provide administrative support for department personnel including clinical and research faculty, CRNAs, and staff.

    + Provide timekeeping assistance for clinical and research faculty, CRNAs and staff.

    + Ensures QGENDA & AMCOM Call Schedules are entered in each month.

    + Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department.

    + Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals.

    + Sorts, stamps, and distributes incoming mail and prepares outgoing mail.

    + Supports the Department by performing all other duties as assigned.

    Preferred Qualifications:

    + Knowledge and experience working in POWER.

    + Experience providing faculty and administrative support.

    + Knowledge and experience with Microsoft Office, including but not limited to: Outlook, Word, Excel, and PowerPoint.

    + Familiar with Kronos Timekeeping System, and QGenda.

    + Strong organizational skills.

    + Possess excellent verbal, written, organizational and interpersonal skills.

    + Ability to multi-task to support diverse areas within the administrative team.

    + Experience working in a team environment.

    Salary Range:

    Commensurate with experience.

    EQUAL EMPLOYMENT OPPORTUNITY:

    UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

     

    Compensation