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There’s never been a better time to join TravelCenters of America! For more than 50 years, millions of professional truck drivers and motorists have called our travel centers home, depending on us daily for fuel, food, truck maintenance and essential services.

Now a part of the bp family, TA is focused on growing its network of travel centers, implementing cutting edge technology and embarking on innovative alternative energy and sustainability initiatives.

From our locations across the country, to our corporate headquarters in Westlake, Ohio, every team member is a stakeholder in TA’s success. This environment offers endless career opportunities for individuals interested in sharing their ideas, growing with the company and shaping TA’s future.

Summary

The Executive Assistant will provide high-level administrative support to the VP of US Fleet Mobility, as well as the Fleet Senior Leadership Team as needed. This role requires exceptional organizational skills, discretion, and professionalism in handling sensitive information and managing complex schedules, communications, and logistics. The Executive Assistant serves as a key liaison internally and externally, ensuring smooth operations and effective support across departments. This job description is intended to provide an overview of the position and does not include all the tasks that might be required to provide support for your area job requirements.

Duties and Responsibilities

+ Serve as the primary point of contact for the VP US Fleet Mobility, maintaining a high level of confidentiality and professionalism.

+ Manage complex calendars, ensuring alignment with priorities and commitments; proactively adjust schedules based on emerging needs.

+ Coordinate and execute meetings and events (internal and external), including logistics, agendas, minutes, and follow-ups.

+ Plan and manage domestic and international travel arrangements end-to-end, anticipating all logistical needs.

+ Prepare and reconcile expense reports for timely processing.

+ Create, format, and proofread reports, presentations, letters, and other communications.

+ Maintain and organize Teams sites and document storage systems; develop and enforce related policies and procedures.

+ Screen and manage incoming communications, using judgment to prioritize and respond appropriately, as well as monitoring the need to follow up on matters where it is necessary.

+ Support project needs of senior leadership, including composing materials and tracking responses.

+ Represent executives in a professional manner, communicating effectively with internal teams, board members, and external partners.

+ Perform cost tracking and administrative analysis as needed.

+ Supervise clerical support (e.g., reception) when required.

+ Perform non-routine administrative tasks and other duties as assigned.

Qualifications

+ High school diploma required.

+ Minimum of 8 years of relevant experience, including at least 5 years supporting senior executives.

+ Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Strong organizational and time management skills; able to manage multiple priorities with flexibility.

+ Detail-oriented, dependable, and proactive in anticipating executive needs.

+ Demonstrated ability to maintain confidentiality and exercise sound judgment.

+ Professional presence with excellent communication and interpersonal skills.

+ High sense of urgency and ability to work independently.

With us, you’ll enjoy:

+ Competitive wages and annual bonus opportunity

+ Medical, dental, vision and life insurance

+ 401(k) with a company match

+ Paid vacation and holidays

+ Tuition reimbursement

+ Opportunity for growth and advancement with company paid training

Not all benefit plans are available to all team members. For a more comprehensive list of benefits, please visit https://www.ta-petro.com/careers/working-in-our-corporate-office

Pay Range

$65,000.00 - 87,000.00 annually - A pay range listed reflects the potential pay for this role. The pay will depend on various factors, such as responsibilities of the position, job duties/requirements, and relevant experience and skills. Not all positions posted will have a pay range listed.

Our travel centers serve thousands every day; not one traveler is the same and our team must reflect that. We can "return every traveler to the road better than they came" only by understanding and celebrating individualism. TravelCenters of America is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless race, color, religion, creed, national or ethnic origin, age, marital status, familial status, ancestry, sex, gender, pregnancy, gender identity or expression, sexual orientation, mental or physical disability, handicap, military service or Veteran status, genetic information or membership in any other category protected by applicable federal, state or local law. At TravelCenters of America, we invite everyone to make themselves at home.

Individuals with a disability may request a reasonable accommodation related to our recruiting process. If you would like to request an accommodation related to the recruitment process, please email us at [email protected] . In your email, please include your first and last name, phone number, the position and location for which you are applying, and details pertaining to the accommodation request.

Working Conditions / Physical Requirements

In this role, the employee is continuously sitting and typing, frequently talking and using eye and hand coordination and may also be required to climb or balance; stoop, kneel, crouch or crawl. The employee is occasionally required to lift and/or move objects. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Standing, walking, bending over, and repetitive use of legs are done occasionally. All performed with or without a reasonable accommodation.

Disclaimer

This job description may not list all duties for this position. The incumbent in the position may be asked to perform other duties. TA Operating LLC reserves the right to revise the job description at any time. This job description is not a contract for employment, and either the incumbent or TA Operating LLC may terminate employment at any time, for any reason.