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Emergency Preparedness Program Administrator/ SPE

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Emergency Preparedness Program Administrator/ SPE

Salary

$61,857.72 Annually

Location

Jacksonville, FL

Job Type

Special Purpose

Job Number

2025-06775

Department

FIRE AND RESCUE

Opening Date

10/01/2025

Closing Date

10/15/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Job Description

This is professional work at the supervisor level in planning, developing, coordinating, monitoring, and overseeing emergency preparedness programs or projects for local government and/or monitoring programs for compliance with federal, state, and local regulations and programs standards. Work requires knowledge of the federal, state, and local program laws, rules and regulations knowledge of administrative and supervisory methods, practices, and techniques, and knowledge of principles, practices, and techniques of emergency preparedness, and recovery and response. These skills are usually gained through a combination of education, training, and related experience. Directs, trains, schedules, assigns, plans, reviews, monitors, and evaluates the work of assigned staff. Contacts with others require skills in understanding and/or influencing people and are important in supervising staff, including skills of persuasiveness, assertiveness, and sensitivity to others point of view that are required to influence behavior, change an opinion, or turn a situation around and in coordinating and overseeing emergency preparedness mitigation and recovery efforts. Work is performed following established procedures involving a variety of situations requiring the frequent use of judgment. Incumbents have the latitude to consider which of the many procedures or standards should be followed and in what sequence and following clearly defined emergency preparedness principles and policies. Work is performed in a controlled environment, where there are some risks and hazards, but they are known, predictable and controllable. Operates standard office equipment such as computers, copiers, audio-visual equipment, hand-held radios, radio base stations, GPS, and fax machines. Physical demands consist of sitting or standing for extended periods of time, using standard office equipment on an ongoing basis, and occasionally lifting and moving light objects weighing less than 50 pounds. Work is performed under limited supervision where the work assignments are subject to established procedures, practices, precedents, methods, techniques, standards, or well-defined policies. The worker plans and organizes the work, determines priorities, and the work is reviewed, usually after the fact, in terms of quality, volume, timeliness, and for adherence to established methods, standards, and policies.

Examples of Work

+ Plans, develops, coordinates, and oversees assigned programs and projects in compliance with local, state, and federal funding source(s), regulations, and reporting requirements.

+ Assists in coordinating activities before, during, and after an emergency.

+ Conducts statistical research studies, gap analysis, and forecasting for long range plans and timetables for the establishment of goals and objectives.

+ Prepares and issues reports, records, files, and correspondence.

+ Directs, trains, schedules, assigns, monitors, reviews, and evaluates the work of assigned staff.

+ Prepares various reports and correspondence in compliance with federal, state and/or local regulations.

+ Collects data, monitors, and evaluates program and project effectiveness.

+ Recommends, interprets, implements, and administers laws, rules, regulations, policies, practices, and procedures governing assigned programs and projects.

+ Provides professional and technical guidance and instruction to assigned staff.

+ Operates standard office equipment such as personal computers, spreadsheets, databases, and other related software, peripheral and electronic devices, copiers, calculators, and scanners.

+ Assigns responsibility, takes corrective action, demonstrates leadership and evaluating, developing and motivating employees.

+ Communicates clear direction, manages for results and leads organizational change.

+ Demonstrates proficiency in the City of Jacksonville’s competencies.

+ Performs related work as required.

Knowledge, Skills and Abilities

+ Knowledge of administrative and supervisory methods, practices, and techniques.

+ Knowledge of principles and techniques of emergency preparedness mitigation, recovery, and response.

+ Knowledge of methods and techniques of research, statistical analysis, and forecasting.

+ Knowledge of computer hardware, software, and database systems.

+ Ability to prepare reports and correspondence in compliance with federal, state, and local regulations.

+ Ability to train, schedule, assign, monitor, review, and evaluate the work of staff.

+ Ability to operate equipment such as personal computers, audio-visual equipment, hand-held radios, GPS. and radio base stations.

+ Ability to establish and maintain effective working relationships.

+ Ability to compile and interpret statistical data.

+ Ability to establish and maintain applicable records.

+ Ability to interpret and apply laws, rules, and regulations.

+ Ability to address large groups and make presentations.

+ Ability to communicate effectively orally and in writing.

+ Ability to investigate and resolve issues, disputes and/or complaints.

Open Requirements/Supplemental Information

+ Six years of education and/ or professional experience in emergency management, emergency preparedness operations, planning, communications, risk management, or public safety. Must include at least eighteen (18) consecutive/ continuous months in a supervisor capacity involving emergency preparedness or preparedness communications for a private sector or public safety organization is required.

+ A Bachelor’s or Master’s Degree from an accredited institution with a major in emergency management, public administration, or a related field is preferred.

LICENSING/CERTIFICATION/REGISTRATION:

+ Must possess and maintain a valid driver’s license during employment in this class.

+ Must qualify for, obtain, and maintain a City of Jacksonville public driver certification for employment in this class.

+ FEMA certified training classes including ICS 100, ICS 200, ICS 300, ICS 400, ICS 700, and ICS 800 are required prior to appointment & must be maintained.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “ [email protected] ” a trusted sender. You may also track the status of your application and see notifications by logging into your account.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [email protected]

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

+ Yes

+ No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

+ Yes

+ No

03

This position is located in an office and is not a remote location.

+ I have read and understand the above statement.

04

The budgeted annual salary for this position is $61,857.72. This is not negotiable. If selected, would you be willing to accept this position at this salary?

+ Yes

+ No

05

Bachelor's or Master's Degree from an accredited institution with a major in Emergency Management, Public Relations, Public Administration or a related field is preferred. Do you have a bachelors' degree or higher from an accredited college or university?

+ Yes

+ No

06

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

07

Do you have a minimum of six (6) years of education from an accredited institution and/or professional experience in emergency management, emergency preparedness operations, planning, or public safety?

+ Yes, I have 6 years or more.

+ No, I do not have 6 years or more.

08

Provide a detailed description (at least 3-4 complete sentences) of your experience.

09

Indicate the organization(s) you worked for where you gained this experience.

10

Does your experience include a minimum of eighteen (18) consecutive/continuous months in a supervisory capacity involving emergency preparedness?

+ I have 18 months or more of consecutive/continuous months of supervisory capacity involving emergency preparedness.

+ I have less than 18 months of consecutive/continuous months of supervisory capacity involving emergency preparedness.

11

Provide a detailed description (at least 3-4 complete sentences) of your experience.

12

Indicate the organization(s) you worked for where you gained this experience.

13

Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.

+ FL Class A Commercial Driver License (CDL)

+ FL Class B Commercial Driver License (CDL)

+ FL Class C Commercial Driver License (CDL)

+ FL Class E Driver License

+ GA Standard Driver's License

+ GA Class A Commercial Driver's License (CDL)

+ GA Class B Commercial Driver's License (CDL)

+ GA Class C Commercial Driver's License (CDL)

+ License from another State.

+ Learner Permit

+ My license is currently invalid.

+ I do not possess any type of Driver's License.

14

If you have a State of FL license, does your license currently have one or more of these restrictions?

+ C or 1 - Business Purpose Only

+ D or H - Employment Purposes

+ P or 2 – Probation Interlock Device

+ S or I – Other Restriction

+ Two or more of these restrictions.

+ I have an out of state license.

+ None of the above.

15

Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?

+ Yes

+ No

16

Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?

+ Yes

+ No

17

Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?

+ Yes

+ No

18

I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.

+ Yes, the City of Jacksonville has my consent to check my driver's license.

+ No, I do not wish to give consent to the City of Jacksonville to check my driver's license.

+ I do not possess a valid driver's license.

19

Provide your full Driver's License or Identification number. For out of state license, please include the state. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.

20

FEMA certified training classes including ICS 100, ISC 200, ICS 300, ICS 400, ICS 700, and ICS 800 are required prior to appointment and must be maintained.

+ I have read the above statement and understand what is required.

21

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

+ Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

+ No, I am not claiming veterans preference and this does not apply to me.

22

A resume and college transcripts are required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received, and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

+ I have read the above statement and understand what is required.

23

This position is grant funded Special Purpose position. This position is funded for one year at a time. If the grant is not renewed at the end of that year or any corresponding year, the employees in these SPE positions will NOT BE RETAINED when the grant expires.

+ I have read and understand the above statement.

+ No, I do not understand the above statement.

Required Question

Employer

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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