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Government Relations Assistant (CSA II)

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Government Relations Assistant (CSA II)

Salary

$17.25 - $31.42 Hourly

Location

1221 SW 4th Ave, OR

Job Type

Casual

Job Number

2025-00840

Bureau

Office of Government Relations

Opening Date

10/01/2025

Closing Date

10/13/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: T his is a casual Community Service Aide II position limited to maximum of 1,400 hours worked in a calendar year.

Work Schedule: Preferred schedule is 4-5 hours per day, Monday through Friday, during business hours (9:00 am to 5:00 pm) schedule options will be discussed during offer of employment.

Work Location: City Hall 1221 SW 4th Avenue, Portland OR 97204

Benefit: This position is not benefits eligible.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. Update application materials if needed.

The Office of Government Relations (OGR) is seeking applicants for a Community Service Aide II (Government Relations Assistant) to support the Office of Government Relations State Relations Program. This position is part-time and limited duration. The State Relations Program coordinates the City’s engagement with the Oregon state legislature, the state executive branch, and state agencies. Most of this work is accomplished through the development and advocacy of a state legislative agenda that is developed in collaboration with the Mayor, City Council, bureaus, and other key stakeholders. The State Team also supports special projects and initiatives that require multi-jurisdictional coordination.

The Government Relations Assistant provides organizational, administrative and communications support to the Director of OGR and the State Relations Team.

Key Responsibilities:

+ Schedule and coordinate meetings and events with elected officials, bureau staff, community leaders, and stakeholders.

+ Draft, process and disseminate documents including correspondence, reports, newsletters and testimony.

+ Maintain and update centralized lists and databases of elected officials, committee members, legislative and agency staff, and bureau liaisons.

+ Provide administrative support for Citywide bill-tracking software: input users, troubleshoot issues, complete data entry, ensure data accuracy, communicate review deadlines, and distribute daily and weekly reports.

+ Take high-quality notes during City Council meetings, legislative hearings, and other meetings. Organize and distribute notes promptly.

+ Conduct research on policy issues and constituent casework as assigned.

+ Draft content for newsletters, correspondence, legislative updates, talking points, and testimony.

+ Assist the State Team with other administrative and project-based tasks as needed.

Work Location & Schedule:

+ This position will work up to 35 hours per week or less for a maximum of 40 weeks throughout any given fiscal year.

+ Preferred Term: December 1, 2025 - March 15, 2026 (shortly before and after the state legislative short session)

+ Additional support will be sought for November 1, 2026 - July 31, 2027 for the long state legislative session.

Why work at the City of Portland?

The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

Have a question?

Contact Information:

Cierra Maceo

Recruiter

[email protected] (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/[email protected]%C2%A0)

To Qualify

Applicants must specifically address and demonstrate in their résumé and responses to the supplemental questions how their education, training, work experience, and/or lived experience meet each of the following minimum qualifications:

+ Describe your experience performing administrative tasks and providing technical support experience.

+ Describe your experience demonstrating strong written and verbal communication skills.

+ Describe your experience using Microsoft Word, Outlook, and Excel proficiently.

+ Describe your ability to manage time effectively, stay organized, follow instructions and work independently.

+ Describe how you have demonstrated initiative, enthusiasm, and reliability in your work. Ability to follow instructions and work independently.

The Recruitment Process

STEP 1: Apply online between October 1st - October 13th

+ Required Application Materials:

+ Resume

+ Answer the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

+ If you wish to request Veteran's Preference, please submit your veteran documents (e.g., DD214-Member 4, VA Benefit Letter) by the recruitment's closing date.

We have recently updated our veteran preference process. As of March 3rd, 2025 if you made the eligible list and met the eligibility to receive veteran preference, you will no longer need to submit veteran documents for future recruitments.

If you need to update or remove your veteran preference for a specific recruitment or from your master profile, please contact the recruiter listed in the job announcement.

Application Tips:

+ Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

+ Your résumé should support the details described in your responses to the supplemental questions.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ E-mailed and/or faxed applications will not be accepted.

+ Do not attach any additional documents.

+ Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

BOLI: Equal Pay for Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of October 13, 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.

+ Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.

+ Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of October 20 , 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): End of October - beginning of November

+ The hiring bureau will review and select candidates to interview.

+ Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: Mid November

Step 6: Start Date: December 1, 2025

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) once per month . If you have questions after watching the videos, you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity / Affirmative Action Employer

This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.

More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031.

Health Care (Medical, Vision and Dental) (https://www.portlandoregon.gov/bhr/67562)

Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office.

Retirement (http://www.oregon.gov/PERS/)

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

The City currently pays the employee's share of the retirement contribution.

Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)

Sick Leave (http://www.portlandoregon.gov/citycode/article/12414)

Casual employees accrue sick leave as outlined in the City of Portland protected sick time law.

Family Medical Leave (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12415)

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.

01

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay questions with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

+ Yes

+ No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

04

Do you have experience performing entry-level administrative tasks and providing technical support experience?

+ Yes

+ No

05

Please provide a detailed example(s) of your experience performing entry-level administrative tasks and providing technical support experience. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: • Examples of when you used the knowledge skill or ability. • Role you served in (professional, internship, volunteer). • Skills, training, transferable skills or lived experience you have that will help you in this area. • Total years of experience applying the knowledge, skill, or ability.

06

Do you have experience demonstrating strong written and verbal communication skills?

+ Yes

+ No

07

Please provide a detailed example(s) of your experience demonstrating strong written and verbal communication skills. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: • Examples of when you used the knowledge skill or ability. • Role you served in (professional, internship, volunteer). • Skills, training, transferable skills or lived experience you have that will help you in this area. • Total years of experience applying the knowledge, skill, or ability.

08

Do you have experience using Microsoft Word, Outlook, and Excel proficiently?

+ Yes

+ No

09

Please provide a detailed example(s) of your experience using Microsoft Word, Outlook, and Excel proficiently. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: • Examples of when you used the knowledge skill or ability. • Role you served in (professional, internship, volunteer). • Skills, training, transferable skills or lived experience you have that will help you in this area. • Total years of experience applying the knowledge, skill, or ability.

10

Do you have the ability to manage time effectively, stay organized, prioritize tasks independently?

+ Yes

+ No

11

Please provide a detailed example(s) of your ability to manage time effectively, stay organized, prioritize tasks independently. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: • Examples of when you used the knowledge skill or ability. • Role you served in (professional, internship, volunteer). • Skills, training, transferable skills or lived experience you have that will help you in this area. • Total years of experience applying the knowledge, skill, or ability.

12

Do you have the ability to take initiative, enthusiasm, and work independently?

+ Yes

+ No

13

Please provide a detailed example(s) of your ability to initiative, enthusiasm, and work independently. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: • Examples of when you used the knowledge skill or ability. • Role you served in (professional, internship, volunteer). • Skills, training, transferable skills or lived experience you have that will help you in this area. • Total years of experience applying the knowledge, skill, or ability.

14

Please describe your desired work schedule and availability.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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