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Job Details

Job ID: 5394792

Job Description

PLEASE NOTE: This is a provisional Civil Service position. The selected candidate must currently be appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.

Clerk Typist (12 months)- Provisional

35 hours/week (8:00am – 3:30pm) (Inclusive of ½ hour unpaid lunch)

Specific Work Duties:

+ Record student early releases and late arrivals;

+ Answer phone calls and serve as a resource to external stakeholders;

+ Serve as the primary point of contact for PTA correspondence;

+ Prepare outgoing mail and sort Incoming mail for dissemination;

+ Update and distribute the weekly building-level newsletter via WITS;

+ Manage the student separation process in WITS;

+ Manage and oversee student record requests;

+ Obtain quotes, create PO's, verify Items received, and authorize payments of PO's;

+ Support the CSE Chair with scheduling CSE meetings;

+ Manage building-level general fund supply purchases;

+ File correspondence, reports, and related documents;

+ Manage the Raptor visitors system;

+ Add classes and teachers to eSchool;

+ Manage transportation request for building level field trips;

+ Support daily building-level substitute coverage

Specific Requirements:

+ Highly organized, reflective, and efficient;

+ Collaborative and great attention to detail;

+ Good knowledge of office terminology, procedures, and equipment;

+ Ability to understand and carry out oral and written instructions;

+ Ability to type from clear copy or rough draft at an average rate of speed;

+ Sound judgement;

+ Neatness;

+ Punctual and ability to multi-task;

+ Tact and courtesy;

+ Working knowledge of Elementary School Office

+ Working Knowledge of Microsoft Word, Excel, Access and Google

+ Working Knowledge of WITS, WINCAP, eSchool, and Frontline

Clerk Typist Competitive Requirements/Responsibilities

Distinguishing Features of the Class: The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.

Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.

Typical work activities include but are not limited to:

+ Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;

+ Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;

+ Transcribes voice mail messages and other recorded audio messages and longhand copy;

+ Collects money and accounts for monies received;

+ Addresses envelopes on a typewriter or microcomputer;

+ Proof reads reports and other documents;

+ Answers telephone, take messages, relays information directly or over intercommunication system;

+ Assists in the preparation of payrolls and the maintenance of payroll records;

+ Sorts correspondence vouchers, and similar materials;

+ Makes and checks routine arithmetical computations;

+ Files correspondence, memoranda, reports and other materials;

+ Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;

+ Operates office machines/equipment;

+ Indexes materials;

+ Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;

+ Prepares outgoing mail and sorts in-coming mail for dissemination;

+ May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer;

+ Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.

PLEASE NOTE: This is a provisional Civil Service position. The selected candidate must currently be appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.

Position Type: Full-Time

Job Categories:

Support Staff, Receptionist

Support Staff, Secretary

Salary: $41,000.00 to $41,000.00 Per Year

Job Requirements

Citizenship, residency or work visa required

Contact Information

Lynn Clark

105 Casey Road

East Amherst, New York 14501

Phone: 716-626-8053

Email: [email protected]