"Alerted.org

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400174 Graduate Edu/Postdoc Affairs

Work Shift:

UR - Day (United States of America)

Range:

UR URG 108

Compensation Range:

$51,810.00 - $72,534.00

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE:

This role serves as the primary liaison and academic affairs strategic planning lead between SMD GEPA senior leadership, SMD’s thirty-seven graduate programs, and various University offices, including, but not limited to, the Office of the Provost, University GEPA, Registrar, Bursar, International Services Office, and the University Health Service. The position is additionally responsible for interpreting and advising on policies and procedures, performance management of graduate students, oversight of policy compliance, and related student services. By facilitating communication between multiple University offices and SMD departments, this position ensures the smooth operation of SMD graduate programs and supports student success. The impact of this role is significant as it directly contributes to the academic and administrative effectiveness of the University, ensuring that graduate programs receive the necessary support and resources to manage their programs.

ESSENTIAL FUNCTIONS

SMD GEPA Academic Affairs Liasion

Serve as primary SMD academic point of contact for University student affairs offices and graduate programs by establishing close working relationships with University offices and the graduate program leadership and faculty of SMD’s 37 graduate programs.

+ Coordinate across and triage to University offices, SMD GEPA, and graduate programs as appropriate.

+ Interpret and advise re: University and SMD policy and procedure related to academic affairs.

+ Advise GEPA senior leadership, graduate programs, and graduate students regarding the implications (financial, academic, health and wellness, visa, etc.) to changing academic status, completion, etc.

+ Represent SMD GEPA on university committees.

Develop long and short-term strategic plans related to all key responsibilities including organizational coordination, performance management, compliance management, and academic student services. Collegial and constructive collaboration and coordination across University offices and SMD graduate programs is paramount. (15%)

Performance Management

Manage all aspects of policy and procedure related to performance management of graduate students including but not limited to:

+ Review and advise on all academic expectations, warning and probation decisions, including consulting with GEPA senior leadership and programs to develop documentation and support plans for students experiencing academic difficulties.

+ Monitor grades below B- and issue academic warning and academic probation letters as appropriate.

+ Direct rotation and annual evaluation compliance.

+ Direct time to degree extension, interim grading, 60-day extension, and other academic processes.

Compliance Management

Oversight of policy compliance including but not limited to:

+ Create and maintain SMD approval processes for academic actions including, but not limited to, status changes, leaves of absence, withdrawals, absentia registrations, and program changes. Serve as senior leadership delegate for academic affairs’ approval requirements.

+ Direct course and program proposal processes. Review proposals for accuracy and compliance with NYSED.

+ Review and update SMD academic forms, policies, and websites on a continuous basis.

+ Coordinate the SMD PhD Program Advising and Committee Faculty listing in consultation with graduate programs.

+ Coordinate the annual Graduate Bulletin update.

+ Audit and require that programs update faculty advisor assignments in UR Student.

+ Audit program handbooks for accuracy and consistency with SMD and University policy.

+ Monitor PhD credit hour requirements and associated tuition waivers for accuracy; coordinate corrections as needed.

+ Collaborate with the Registrar’s Office to improve grading compliance amongst SMD instructors.

+ Update/communicate SMD GEPA syllabus template every semester.

Academic Student Services

Including but not limited to:

+ Direct the qualifying exam process.

+ Direct various access-related services including the access to SMD student lounge, access to the Miner Library after hours, student email distribution lists, student parking rates, etc.

+ Direct collection of SMD-specific completion paperwork from graduating students in a timely manner and ensure exit interviews are scheduled with the Dept. Coordinator as appropriate.

Other Duties as Assigned

MINIMUM EDUCATION & EXPERIENCE

+ Bachelor’s degree Required

+ 3-5 years of related experience, preferably in higher education

+ Or an equivalent combination of experience and education. Required

KNOWLEDGE, SKILLS AND ABILITIES

+ Exceptional customer service, interpersonal, and communication skills, including written and oral communication. Required

+ Ability to manage multiple competing tasks and priorities. Required

+ High level of independence and accountability. Required

+ Must be a highly motivated, independent worker with strong organizational skills, who is willing to work as team player to improve office functions and the services provided. Required

+ Proficiency in Microsoft Office (Outlook, Word, Access, Excel). Required Workday, SharePoint knowledge desirable. Preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.