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Assistant Business Manager - Payroll

The Burnt Hills-Ballston Lake Central School District is seeking an Assistant Business Manager for Payroll to support the district’s financial operations and ensure the accurate and timely processing of payroll.

Responsibilities:

+ Provide weekly reports to the Assistant Superintendent for Support Services on overtime, extra time, curriculum days, class coverage, supervision, and all other additional payments beyond an employee’s standard bi-monthly paycheck. This report will include a review and analysis of how this compares to previous years, as well as any trends.

+ Provide a weekly report to the Assistant Superintendent for Support Services on substitute costs and an analysis of substitute usage.

+ Periodically (monthly) provide the Assistant Superintendent for Support Services with estimated projections for payroll costs for the school year.

+ Provide assistance to district negotiating teams regarding the long-range implications of payroll items.

+ Provide oversight to the payroll clerks with a focus on communication to district employees and customer service.

+ Review and approve any changes to payroll or payroll deductions to ensure the accuracy and precision of the work done by the payroll clerks.

+ Review and audit payroll entries done by the district payroll clerks to ensure accuracy and precision.

+ Serve as the primary point of contact between the Business Office and Human Resources office on items related to employee pay and benefits.

+ Serve as the primary point of contact for the payroll department and all district employees on matters related to questions and concerns about their compensation or payroll deductions.

+ Coordinate with the Human Resources Office to ensure that all appropriate deductions for items such as Health Insurance, Dental Insurance, and flexible benefits are made from employee paychecks and that such deductions properly correspond to the benefit being received.

+ Coordinate with the Business Administrator and District Treasurer on items related to the New York State Employee Retirement System and Teachers Retirement System to ensure that the proper deductions for these retirement systems are being made from employee paychecks.

+ Coordinate with the Business Administrator and Treasurer to ensure all appropriate journal entries and banking transactions associated with the payroll process are completed in a timely manner in accordance with employee agreements/contracts and all local, State, and Federal laws.

+ As appropriate and necessary, work with the Assistant Superintendent for Support Services, the Business Administrator, and Treasurer on all reporting to New York State, reporting/preparation of Federal grants, and preparation of items for any and all audits that pertain to the payroll function.

+ Annually evaluate the district payroll clerks with recommendations to the Business Administrator and Assistant Superintendent for Support Services on any professional development needs or corrective action of those employees.

+ Attend periodic meetings with the Assistant Superintendent for Support Services, Business Administrator, Director of Human Resources, and other district staff to properly plan for employee pay and benefit calculations after Board of Education appointments are made.

+ Attend all necessary professional development related to the district’s nVision Financial Management system as well as the SchoolFront system to ensure current knowledge and mastery of all functionality of those systems as it relates to payroll. Provide appropriate professional development to members of the payroll department to increase their understanding of the functionality of those systems as necessary and appropriate.

+ Perform any and all other related duties as assigned by the Business Administrator, Director of Human Resources, and/or Assistant Superintendent for Support Services.

Preferred Qualifications

+ School District Business Leader Certification OR

+ Master’s degree in Accounting or another business management field, OR a bachelor’s degree in Accounting or another business management field

+ Supervisory experience

Minimum Qualifications:

(A) Graduation from a New York State registered or regionally accredited college or

University with a bachelor’s degree in Business Administration, Accounting, Human

Resources Management, or other management related field and two (2) years of

full-time experience in payroll or employee benefits administration, other financial

or business accounting related field, or a position that involves a daily routine

Financial data entry in the public or private sector; OR

(B) Graduation from a New York State registered or regionally accredited college with

an associate’s degree Business Administration, Accounting, Human Resources

Management, or other management related field and four (4) years of experience

as defined by the limits of (A) above

Job Qualifications

Preferred Qualifications

+ School District Business Leader Certification OR

+ Master’s degree in Accounting or another business management field, OR a bachelor’s degree in Accounting or another business management field

+ Supervisory experience

Minimum Qualifications:

(A) Graduation from a New York State registered or regionally accredited college or

University with a bachelor’s degree in Business Administration, Accounting, Human

Resources Management, or other management related field and two (2) years of

full-time experience in payroll or employee benefits administration, other financial

or business accounting related field, or a position that involves a daily routine

Financial data entry in the public or private sector; OR

(B) Graduation from a New York State registered or regionally accredited college with

an associate’s degree Business Administration, Accounting, Human Resources

Management, or other management related field and four (4) years of experience

as defined by the limits of (A) above

Position Start Date:12/15/2025

Application Deadline:10/20/2025

Civil Service Title: Payroll Coordinator