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Position Details

Advertising/Posting Title Assistant to the Executive Director of University Housing & Dining Services

Posting Summary

Assistant to the Executive Director – University Housing & Dining Services ( UHDS )

Are you a powerhouse of organization, discretion, and poise under pressure? The University of Vermont’s University Housing & Dining Services ( UHDS ) is seeking an Assistant to the Executive Director — a pivotal role for an experienced professional who thrives in fast-paced, high-stakes environments.

This is more than just a calendar-wrangling or inbox-triage job. We’re looking for someone who has built a career supporting senior executives — someone who understands the nuances of executive leadership, anticipates needs before they’re spoken, and can distinguish what truly requires attention from what can wait. Your judgment, sense of urgency, and ability to read the room will be essential.

The ideal candidate will:

+ Command a dynamic and often unpredictable calendar with precision.

+ Exercise exceptional judgment and discretion when handling sensitive personnel, legal, and strategic matters.

+ Serve as the Executive Director’s right hand — organizing priorities, tracking action items, and ensuring no detail falls through the cracks.

+ Be unflappable under pressure, able to manage competing demands while keeping everything (and everyone) moving forward.

+ Collaborate across a large and complex university ecosystem, communicating clearly and diplomatically with a wide range of stakeholders.

If you’ve spent your career supporting senior leaders, love a challenge, and want to work in a mission-driven environment with excellent benefits, this might be the perfect next step.

Minimum Qualifications (or equivalent combination of education and experience)

+ Bachelor’s degree in a relevant field or an equivalent combination of education and 3 to 5 years of progressively responsible executive support experience in complex, fast-paced environments — preferably in higher education, healthcare, nonprofit leadership, or corporate executive offices.

+ Demonstrated ability to manage shifting priorities, navigate ambiguity, and maintain professionalism, discretion, and sound judgment in high-pressure situations.

+ Exceptional organizational and administrative skills, with a proven ability to manage complex calendars, multiple competing demands, and time-sensitive priorities with precision and follow-through.

+ Excellent written and verbal communication skills, with an emphasis on clarity, tone, and responsiveness across diverse audiences.

+ Strong attention to detail, with the ability to anticipate needs, troubleshoot problems, and ensure nothing falls through the cracks.

+ Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams), and the ability to quickly adapt to new platforms (e.g., Drupal, Adobe Acrobat, Slate).

+ Commitment to multicultural humility, equity, and inclusion, with experience supporting inclusive practices in professional settings.

Desirable Qualifications

5 to 10 years of execuitive assistance experience

Anticipated Pay Range $26-$30/hour

Other Information

Flexibility to work irregular hours, including evenings and weekends, to accommodate events and critical departmental needs

This is a fast-paced, often chaotic environment, supporting a senior-level executive with competing demands and high-stakes responsibilities.

Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), A probationary period may be required, A probationary period may be required for current UVM employees, Background Check required for this position

FLSA Non-Exempt

Union Position No

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States

Job Open Date 10/02/2025

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Univ Ops Administration OC3 N

Posting Number S5768PO

Department University Housing & Dining Se/30452

Position Number 00027412

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Please specify here where applicable. Enter "NA" if not applicable.

(Open Ended Question)

+ * How did you hear about this employment opportunity?

+ Chronicle of Higher Education

+ HigherEdJobs

+ Inside Higher Ed

+ LinkedIn

+ Seven Days

+ UVM Employee (Please specify below)

+ UVM Employment Web Site

+ Vermont JobLink (Department of Labor)

+ Other (Please specify below)

Documents Needed to Apply

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents