"Alerted.org

_Tempe, AZ, USA_ | _Administration_ | _Hourly_ | _per hour_ | _Full Time_

_| What We Offer Competitive compensation and benefits package. Opportunity to support senior leadership and contribute to efficient office operations. Collaborative and professional work environment._

_ASRC Industrial, ("AIS"), and its Operating Companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/_

Company Overview

ASRC Industrial (AIS) provides industrial construction, environmental engineering, and remediation services to customers throughout the United States through its subsidiary businesses. ASRC Industrial is a wholly-owned subsidiary of Arctic Slope Regional Corporation (ASRC), a Native Alaskan corporation with annual revenue of more than $4B. Through ASRC we are a certified Minority Business Enterprise (MBE) and our association with ASRC permits us to perform large, highly complex projects as well as to invest in systems and processes that improve cost effectiveness and enhance safety.

ASRC Industrial offers a highly collaborative, challenging and rewarding work culture characterized by our Purpose - _to leave things better than we found them_ . Interns play a crucial role in our talent strategy by offering opportunities across our family of companies to emerging talent currently enrolled in college and/or vocational schools. Applicants who are about to commence education in college/vocational schools may also wish to apply in order to start the conversation with us for consideration of opportunities at the right time in their educational journey. Our goal is to place students in positions where they will grow both professionally and personally through their experience working collaboratively with their manager and team.

We are seeking a professional and organized Receptionist / Administrative Assistant to support our executive team and ensure smooth day-to-day office operations. This role is the first point of contact for visitors and callers, while also handling a range of administrative responsibilities including executive travel arrangements, expense reporting, office supply management, and general front office support.

Key Responsibilities

+ **Reception & Communication**

+ Answer, screen, and direct incoming phone calls through the main switchboard.

+ Greet and assist visitors in a professional and welcoming manner.

+ Receive, log, and distribute mail, packages, and deliveries.

+ **Executive Support**

+ Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.

+ Prepare, process, and track executive expense reports accurately and on time.

+ Provide general administrative assistance to executives as needed.

+ **Office Operations**

+ Monitor, order, and maintain office supplies, snacks, and refreshments.

+ Ensure office areas (reception, meeting rooms, breakrooms) are clean, stocked, and welcoming.

+ Coordinate with vendors and service providers as necessary.

+ **General Administrative Duties**

+ Assist with scheduling, meeting coordination, and conference room management.

+ Support company events, meetings, and on-site functions when required.

+ Perform other administrative tasks and projects as assigned.

+ **Other Duties**

+ Assist Communications and Marketing department with PowerPoint presentations, social media and special projects.

Qualifications

+ 2+ years of experience in a receptionist, administrative assistant, or office support role.

+ Strong organizational and multitasking skills with attention to detail.

+ Excellent verbal and written communication skills.

+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

+ Experience with expense reporting systems and travel coordination preferred.

+ Professional demeanor and ability to interact with executives, employees, and external visitors.

Work Environment

+ On-site, front-facing position.

+ Requires availability during standard business hours.

What We Offer

+ Competitive compensation and benefits package.

+ Opportunity to support senior leadership and contribute to efficient office operations.

+ Collaborative and professional work environment.

EEO Statement:

ASRC Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.