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Posting Detail Information

Working TitleProgram Assistant – Executive Assistant to Hospital Leadership

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202501387AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support III

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$60,000 - $75,000 depending on experience

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on10/13/2025

Description of Work Unit

Veterinary Teaching Hospital

At the CSU Veterinary Teaching Hospital ( VTH ) we exist to educate the next generation of veterinarians by providing exceptional veterinary care and service to the community every day. This work unit exists to provide administration and direction of the Veterinary Teaching Hospital and provide a support facility for service to the general public and referring veterinarians.

Why work at Colorado State University?

CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine’s “America’s Best Employers by State!”

We are looking to add individuals to our team who have the following characteristics:Confidence – they expect success in what they do Compassion – they have genuine care and concern for others Empowerment – they use their knowledge and skills to adjust, change, and improve daily tasks/work for themselves and others Integrity – they are honest, and others trust them Responsibility – they take ownership of decisions and actions

Our Investment in You

CSU is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family.

These CSU resources help with many aspects of your life – financial, physical, emotional, family, workplace wellness. These resources are part of our investment in you.

Employees are benefits eligible when working a minimum of 20 hours per week;benefits outlined below reflect full-time status of 40 hours per week; some benefits would be prorated for part-time status.Paid time off at 192 hours/year (accrued at 16 hours per month), 120 hours sick leave/year, and 11 paid holidays annually pro-rated by full-time equivalent ( FTE ) Comprehensive benefits programs and services including Medical, Dental, Vision, Life, Disability, Parental Leave, work/life resources, and more 20% Employee Pet VTH Discount! Robust Employee Assistance Program ( EAP ) for your overall well-being FREE college credit courses (up to 9-semester credits per year) through the Employee Study Privilege program Tuition Scholarships up to 50% for eligible family members FREE employee growth opportunity through CSU training and development opportunities. After-school programs and summer camps for kids Community Discounts FREE MAX transit use with CSU identification For more detail about these and other Health and Welfare benefits and Commitment to Campus programs, visit our CSU Well-Being Hub athttps://hr.colostate.edu/well-being-hub/and our Benefits programs for Administrative Professional employees:https://hr.colostate.edu/current-employees/benefits/afap/.

Retirement Programs

While employees of CSU do not contribute to Social Security, the University and the state of Colorado offer competitive retirement plans. As a condition of employment and required by Colorado law, employees are required to participate in either the University’s Defined Contribution Plan ( DCP ) or the Public Employee’s Retirement Plan ( PERA ) of Colorado. Each plan offers a generous employer match. For more information, visit:https://hr.colostate.edu/current-employees/benefits/afap/retirement/.

Tobacco and Smoke-Free

Colorado State University is a tobacco and smoke-free campus. For the health of our university community, the use of smoking, vaping or tobacco products is prohibited on CSU grounds or in buildings.

Position Summary

This position is the primary liaison for the Hospital Director, Managing Director and Chief Medical Officers. Using outstanding communication skills, attention to detail and discretion with sensitive or confidential information, this position triages high-level administrative concerns on behalf of the Directors/CMOs, determines priority levels for urgent matters, emergencies and safety concerns. Position coordinates schedules and books meetings for Hospital Director and CMOs; travel processing for leadership and locum coverage; coordinates communication with VHS communications manager; coordinates logistics and agendas for meetings; develops professional content and coordinates regular communication to Clinical Services team as needed. Develops data collection surveys including review, assessment and report creation for various initiatives such as annual faculty reviews and weekly caseload or schedule trending; data mining and assessment for special projects; interprets and explains program policies and procedures; manages tour guides and schedules; manages push-to-talk phone system; backs up front office duties such as badges, keys and general inquiries; helps coordinate hospitality events; other special projects and miscellaneous duties as required.

Required Job Qualifications

+ Bachelor’s degree

+ 3 or more years of relevant work experience, including:

+ Supporting leaders

+ Substantial experience in managing administrative responsibilities for executives

+ Anticipating needs and providing comprehensive support to drive the executive’s effectiveness and success

+ Complex scheduling, travel, and meeting arrangements for executives

+ Maintaining a high level of confidentiality and discretion

+ Evidence of strong customer-service orientation, interpersonal skills, and professionalism

+ Experience with project planning and execution

+ Demonstrated autonomous, proactive problem-solving skills and experience anticipating needs

+ Demonstrated exceptional detail orientation and organizational skills

+ Demonstrated ability to handle multiple tasks and prioritize projects efficiently and effectively

+ Proven excellence in written and verbal communication

+ Demonstrated proficiency in Microsoft Office Suite and demonstrated adeptness at learning new technology and software

+ Demonstrated ability to learn quickly

Preferred Job Qualifications

+ Experience with data mining and report creation.

+ Experience with Qualtrics or other survey systems.

+ Experience with hospitality planning.

+ Advanced skills with technology.

+ Experience with AI

Essential Duties

Job Duty CategoryProgram Management Support

Duty/Responsibility

+ Support for the Hospital Director, Managing Director and CMOs.

+ Using outstanding communication skills, attention to detail and discretion with sensitive or confidential information, this position triages high-level administrative concerns on behalf of the Directors/CMOs, determines priority levels for urgent matters, emergencies and safety concerns.

+ Position coordinates schedules and books meetings for Hospital Director, Managing Director and CMOs; travel planning and itinerary development; travel processing for locums and leadership.

+ Coordinates communication with VHS communications manager; coordinates logistics and agendas for meetings including meeting minutes; develops professional content and coordinates regular communication to Clinical Services team.

+ Provides survey creation, data collection, review, assessment and report creation for various initiatives; data mining and assessment for special projects; interprets and explains program policies and procedures; other special projects or duties as required.

Percentage Of Time70

Job Duty CategoryOffice Support

Duty/Responsibility

+ Provides backup coverage for greeting office visitors and answering incoming phone calls.

+ Provide answers or determine the appropriate person to contact for answers.

+ Act as a liason for parking issues for the VTH and parking services.

+ Manage tour scheduling and tour guides and adjust program as needed.

+ Provide administrative support and maintain calendars for the Hospital Director and CMOs as needed.

+ Schedule meetings and book rooms as needed.

+ Call building problems into appropriate maintenance group and support building proctor activities as co-proctor and fire drill/emergency gathering area representative.

+ Phone system administration including PTT phones.

+ Oversee security badge, C-Cure door and key systems.

+ Responsible for all Hospitality/Event planning. Other miscellaneous projects or duties as assigned or required.

Percentage Of Time30

Application Details

Special Instructions to Applicants

To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Cover Letter

+ Resume

Optional Documents