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CONTRACTS / GRANTS REVIEWER 1-4

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CONTRACTS / GRANTS REVIEWER 1-4

Salary

$2,732.00 - $4,682.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

PNO-909-100225-AP

Department

Port of New Orleans Port Commission

Opening Date

10/02/2025

Closing Date

10/16/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

PNO-909-100225-AP

At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond.

We are seeking a detail-oriented and analytical Contracts/Grants Reviewer 1-4to join our team. In this role, you will be responsible for reviewing, analyzing, and processing contracts and grant applications to ensure compliance with organizational policies, funding guidelines, and applicable regulations.

The ideal candidate is highly organized, detail-oriented, and confident in reviewing complex documents. They bring strong analytical skills, clear communication, and the ability to interpret policies and regulations with accuracy. They thrive in a collaborative environment, enjoy problem-solving, and are motivated by ensuring fairness and compliance in the grant and contract process.

If you're ready to make an impact, apply today to join the Port of New Orleans Team!

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training

+ Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Selected Preferred Competencies:

+ Acting Decisively:The ability to make decisions quickly and effectively.

+ Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

+ Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ Driving Results: The ability to identify important goals and work to achieve them.

+ Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

Minimum Qualifications

Three years of experience in contracts or grants management, procurement, financial management, or accounting; OR

Six years of full-time work experience in any field; OR

A bachelor’s degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=160200) .

Job Duties and Other Information

Job Duties:

+ Prepares, develops, and monitors contracts from initiation to full execution and close-out, ensuring contacts are error-free and completed in its entirety.

+ Prepares, develops, and monitors all contract amendments.

+ Reviews and manages all invoice submittals to check for compliance with terms of the agreement and mathematical accuracy to ensure costs claimed are correct and terms are being met, recommend approval to pay invoice to manager, process request for payment to accounting department, verify payment was made, maintain ledger such that scope of work and invoiced do not exceed terms of the agreement, monitor insurance expirations and notify professional firm of required renewals. Notify project manager of any invoicing or scope of work not in compliance with agreement terms. Notify project manager of upcoming contract expirations and balance remaining. Notify project manager if Risk manager notifies of expiring insurance certificate.

+ Provides technical assistance to project managers in preparation of professional service contracts.

+ Interprets federal and state laws, rules and regulations as it relates to contracts and/or grants.

+ Participates in negotiation of contract agreements.

+ Acts as a liaison between prospective bidders and Engineering staff to ensure the proper and timely submission of bid packets.

+ Assists in the review of price proposals, financial reports, and other data to determine responsiveness of bids.

+ Composes correspondence and memoranda regarding department policies and procedures.

+ Creates and completes legal tax certificate 1020 (11_04) Tax Exemption for all contractors and consultants.

+ Creates requisitions for extra work for subject projects and /or new work for the Construction Department for all ongoing or new projects.

+ Attends preconstruction meetings to inform contractors of special needs for taxes, payments, and security issues as well as document close out information.

+ Stays abreast of the project status of certain state funded projects to ensure payments correspond with state and federal rules and regulations.

+ Prepares and manages grant reimbursement submittals for projects receiving funding from the state of Louisiana.

+ Oversees staff and provide guidance in the preparation and development of construction and consultant contract and/or grant agreements, applications, budgets, amendments, and sub-grant agreements in accordance with federal and state regulations and restrictions and within departmental policies and procedures.

+ Trains, assigns work, approves leave and applies disciplinary procedures and evaluates performance of subordinates.

+ Prepares budgets, reports, and other records required by federal and state laws in accordance with terms of their agreements.

+ Provides external auditors with funding reports to help track all funds provided by state and federal sources.

+ Creates requisitions and check requests for Engineering staff review for department supplies, procurement, workshops, and meetings, and other department requiring funds for its departments and/or its members.

+ Prepares contracts for material and services received, checks for compliance with terms of agreement and mathematical accuracy to ensure costs requested are correct and terms are met.

+ Notifies Sustainable Development department staff of any invoicing or scope of work or other terms of the agreement that need to be amended.

+ Prepares Board agenda item as needed.

+ Utilizes Salesforce to notify appropriate personnel of expiring contracts.

+ Generates forms for task order approval and distributes forms to consultants, along with a notice to proceed.

+ Assist records department with managing contract records by scanning contracts, invoices, change orders, etc., and filing documents in the appropriate directories.

Position-Specific Details:

Appointment Type:Probational, Promotional, or Job Appointment

Career Progression:This position will be filled as a Contracts / Grants Reviewer 1-4

Work Schedule:The position currently consists of working a forty (40) hour work week (Monday-Friday).

Port NOLA offers competitive benefits that prioritize safety, health and wellness for our employees. Employees have access to the following benefits:

+ Medical / Dental / Vision Insurance

+ Health Savings Account (HSA)

+ Medical and/or Dependent Care Flexible Spending Account (FSA)

+ Life Insurance options

+ Long Term Disability Plan

+ State of Louisiana LASERS state pension program

+ Deferred Compensation Plan (457 plan) with employer match

+ Paid Louisiana State Holidays; and paid Annual and Sick Leave

+ Wellness Center located in the Port Administration Building

+ Ship Shape Wellness Program

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

Ashanti Perkins

Port of New Orleans / Human Resources

New Orleans, LA 70160

504-528-3274

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Have you included ALL of your work experience on your application? If not, please return to the “Work Experience” section to complete your application.

+ Yes

+ No

02

Are you currently employed by the Port of New Orleans?

+ Yes

+ No

03

Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ I have no experience and/or am uncomfortable acting decisively

+ I have limited experience or require assistance to act decisively

+ I can act decisively

+ I can act decisively and help others improve their ability to act decisively

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

+ I have no experience and/or am uncomfortable adapting to change

+ I have limited experience or require assistance to adapt to change

+ I can adapt to change

+ I can adapt to change and help others improve their ability to adapt to change

06

Explain your rating by providing specific and relevant examples in the box below.

07

Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

+ I have no experience and/or am uncomfortable displaying expertise

+ I have limited experience or require assistance to display expertise

+ I can display expertise

+ I can display expertise and help others improve their ability to display expertise

08

Explain your rating by providing specific and relevant examples in the box below.

09

Rate your ability to drive results based on our definition: The ability to identify important goals and work to achieve them.

+ I have no experience and/or am uncomfortable driving results

+ I have limited experience or require assistance to drive results

+ I can drive results

+ I can drive results and help others improve their ability to drive results

10

Explain your rating by providing specific and relevant examples in the box below.

11

Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ I have no experience and/or am uncomfortable thinking critically

+ I have limited experience or require assistance to think critically

+ I can think critically

+ I can think critically and help others improve their ability to think critically

12

Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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