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Department Summary:

The Payroll Analyst is responsible for the overall preparation, audit, and reconciliation of all information in relation to payroll, benefits and accounting. The Payroll Analyst plays a crucial role in improving payroll operations, providing analysis and recommendations on compliance and efficiency, ensuring accuracy, and contributing to continuous process improvements within the payroll function.

Roles & Responsibilities:

+ Oversee and exercise judgement in the timely and precise execution of all payroll processing activities—including data entry, funding preparation, payroll reconciliations, and report distribution—for a large, multi-state nonprofit organization.

+ Conduct internal audits and perform detailed reconciliations to identify risks, resolve discrepancies, and ensure accuracy and compliance with payroll data

+ Extract and verify payroll data from multiple sources, analyzing trends and providing management with recommendations for process improvement and audit readiness

+ Review and audit timekeeping data at a systems level to ensure organizational compliance and accuracy, rather than only transactional review in preparation for payroll processing.

+ Interpret and apply state-specific regulations in administering final pay for terminated employees, ensuring compliance with deadlines and legal requirements.

+ Oversee and respond to state-level unemployment claim inquiries as applicable to payroll specific information, ensuring timely and accurate submission of required documentation.

+ Audit and validate third-party benefit invoices, ensuring accuracy and coordinating resolution of discrepancies with vendors.

+ Analyze tax forms, garnishment orders, and other legal forms, providing interpretation and guidance to ensure proper processing in accordance with Federal/State guidelines.

+ Ensure compliance with all legal and regulatory requirements, including tax laws, wage and hour laws and other payroll-related regulations, and advise management on potential risks and corrective actions.

+ Respond to inquiries by conducting thorough research and delivering clear, concise resolutions through both written and verbal communication.

+ Document and assist in the development of new processes and procedures, proactively recommending improvements to enhance payroll governance and efficiency.

Basic Qualifications:

+ Typically requires a Bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.

+ Understanding of basic accounting principles and/or payroll processing

+ Strong analytical problem-solving skills, attention to detail, and proficiency in Microsoft Excel are essential.

+ Able to work both independently and within a team environment

+ Excellent communication skills and service-oriented mindset

+ This position requires a minimum of 50% hybrid on-site

Preferred Qualifications:

+ Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred

+ Familiarity with payroll/finance systems (e.g., ADP, Workday, Deltek) is a plus

This requisition requires the candidate to have a minimum of the following clearance(s):

None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

None

Salary compensation range and midpoint:

$71,000 - $88,500 - $106,000 Annual

Work Location Type:

Hybrid

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

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