"Alerted.org

Graduate Medical Education Liaison

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Michigan Medicine is home to several top-ranked Surgical Residency and Fellowship Programs. Trainees graduate with some of the most robust clinical experiences in the country and contribute to the continued advancement of their field. The Office of Surgical Education (OSE) within the Department of Surgery oversees the broad spectrum administrative components of graduate medical education for the seven residency and twenty-four fellowship programs housed within the Department.

The OSE team is looking to hire a Graduate Medical Education Liaison. This critical role will help to support the daily operations of the Office of Surgical Education, as well as crucial projects surrounding recruitment and credentialing of House Officers. The ideal candidate will have experience credentialing residents and fellows, with a keen eye for detail and organization. They will have excellent communication skills and the ability to effectively collaborate with Program Directors and Faculty. The ability to manage time efficiently and problem solve within the scope of position responsibilities is crucial. The candidate should demonstrate the ability to operate under pressure and strict deadlines set forth by the institution. This role requires someone with initiative, and willingness to learn new skills in the vastly changing landscape of medical education. Must be able to function in a team environment and be willing to collaborate with others.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

+ Excellent medical, dental and vision coverage effective on your very first day

+ 2:1 Match on retirement savings

Responsibilities*

House Officer Credentialing:

+ Prepare offer letters for incoming House Officers for surgery-supported programs.

+ Identify required licensing documentation, verify accuracy and validity, load to appropriate tracking platforms.

+ Verify medical skills and knowledge in all trainee letters of recommendation.

+ Track licensing applications for all incoming house officers, including mandatory fingerprinting.

+ Collaborate with the Graduate Medical Education Office to ensure all requirements are met, including mandatory drug screening prior to Residency and Fellowship orientations.

Recruitment:

+ Collaborate with Program Directors and Program Administrators for surgery-supported programs to identify interview dates for the recruitment cycle each academic year.

+ Query faculty members with each program for interview cycle availability.

+ Build interview schedules for each interview date in the designated platform for each program.

+ Collaborate with program applicants, including inviting them for interview and communicating regarding interview day logistics and/or schedule changes.

+ Run the day-of operations for all program interview days.

Residency Orientation:

+ Assist in the planning and facilitation of surgery-specific criteria during the annual mandatory intern orientation session.

Surgical House Officer Wellness Program:

+ Assist in the maintenance of the surgery house officer wellness program, including inventory tracking, ordering, and stocking of the wellness station.

+ Instruct house officers on the laundry process, collaborate with personnel in laundry services in regard to white coat cleaning and distribution.

Policies and Procedures:

+ Stays abreast of national, institutional, and employment requirements which inform policy and procedure development.

+ Stays abreast of ACGME and CODA accreditation standards, as well as ERAS/NRMP Match Agreement policies.

VISA's and File Maintenance:

+ Collaborate with programs to facilitate the VISA (J1 & H-1B) process for trainees, when necessary.

+ Assist in the maintenance of the surgery-supported residency and fellowship master files in the Office of Surgical Education.

+ Other duties as assigned.

Required Qualifications*

+ Associate's Degree or an equivalent combination of education and experience.

+ 2-3 years of administrative office experience

+ Demonstrated strong organizational, attention to detail, and accuracy skill sets.

+ Demonstrated ability to operate with independence

Desired Qualifications*

+ Bachelor's Degree in a related field ( healthcare administration/ higher education/ business administration)

+ Graduate Medical Education experience preferred with considerable experience in credentialing.

+ Understanding of ACGME and CODA accreditation standards.

+ Experience with Thalamus, RezRATE, and Microsoft Teams.

+ Knowledge of University policies and procedures

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

268964

Working Title

Graduate Medical Education Liaison

Job Title

GME Program Admin Intermediate

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Medical School

Department

MM Surgery Department

Posting Begin/End Date

10/01/2025 - 10/15/2025

Career Interest

Administration