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Administrative Assistant - Temp

Posting Begin Date: 2025/10/06

Posting End Date: 2025/10/10

Category: Administrative Asst

Sub Category: Office and Administrative Support

Work Type: Full Time

Minimum Salary: 18.00

Maximum Salary: 20.00

Pay Rate Type: Hourly

Description

State of Idaho Opportunity Administrative Assistant (TEMPORARY) - Admin Office Full-time (40 hours) - $18 - $20 per hour D.O.E.

The Idaho State Public Defender (SPD) is a newly created state agency which provides trial representation to indigent criminal defendants pursuant to Idaho Code §§ 19-6005, 19-6009 (effective 10/1/24). The SPD is responsible for all indigent defense cases throughout the State of Idaho, including both juveniles and adults. The SPD values its employees and offers meaningful work that has a direct impact on citizens across the state.

POSITION & RESPONSIBILITIES

The Administrative Assistant plays a key role in supporting the day-to-day operations of the State Public Defender’s Office. This position serves as the first point of contact for clients and visitors, manages a high volume of calls, and provides general office and administrative support. The role also supports the Director and leadership team with scheduling, travel arrangements, and other administrative tasks to keep the office running smoothly.

This is a 5-month temporary, non-benefitted position that reports to the Operations Director for SPD functions .

Example of Duties

+ Frontline client service representative handling a high volume of incoming calls efficiently and professionally.

+ Requires maintaining a professional demeanor and the ability to handle stressful situations.

+ Greet walk-in clients.

+ Distribute mail.

+ Create, process, and maintain a variety of documents and administrative records.

+ Schedule and coordinate arrangements for meetings.

+ Respond to inquiries and explain department services, policies, and procedures.

+ Maintain confidentiality of client information and adhere to ethical standards.

+ Monitor the Admin E-serve inbox and disburse emails/documents to the appropriate parties.

+ Other administrative tasks as assigned; and

+ Provides administrative and logistical support to executive staff, primarily the Director, but is available to assist other leaders as needed. Key responsibilities include managing the Director’s schedule, booking travel, and performing other related support tasks to ensure smooth day-to-day operations.

MINIMUM QUALIFICATIONS

+ Good knowledge of office support functions, including word processing, filing, composing a variety of business documents, and reception. Typically gained through at least one year of experience in an office environment performing a wide variety of office support functions;

+ Good knowledge of composing a variety of business documents; and

+ Balancing and coordinating a workload for multiple projects.

Preferred Qualifications

+ Excellent customer service skills;

+ Desire to work as part of a team;

+ Experience interpreting, applying, and explaining complex information;

+ Experience independently solving problems/performing liaison activities; and

+ Ability to multitask with multiple interruptions.

PREFERRED START DATE & WORK HOURS

+ October 23, 2025

+ Monday - Friday, 8:00 AM - 5:00 PM (with 1 hour lunch break)

BENEFITS

This is a 5-month temporary, non-benefitted position.

LOCATION

Boise, Idaho. As Idaho’s capital, Boise is a growing city of approximately 240,000 and serves as the headquarters for several major national and international corporations. Boise offers a rich variety of both cultural and recreational opportunities. Idaho’s world-famous fly-fishing, biking, skiing, kayaking, and hiking are all within close proximity .

HOW TO APPLY

Qualified applicants who would like to apply for this position must s ubmit the following: 1)  cover letter , 2) resume , and 3) two references . Application materials must be submitted no later than October 10, 2025 . Application materials should be submitted through the Careers with the State of Idaho website at https://statecareers.idaho.gov/, rather than being submitted directly to the agency.

For inquiries on this position or technical assistance with your application, please contact Mariette Barcinas at [email protected] .

EEO/ADA/VETERAN

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] .

Preference may be given to veterans who qualify under state and federal laws and regulations. *Benefits may not be applicable for temporary or seasonal positions.

*Applications will be accepted through 4:59 PM MST on the posting end date