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Description Robert Half is looking for an Executive Assistant in St. Charles, MO.

Duties include:

* Answers incoming phone calls, screens visitors, and manages department correspondence

* Provides courteous and genuine customer service; responds to requests for information; transfer calls to appropriate Department Director, staff or outside party.

* Manages incoming and outgoing mail, distributes to department staff and assures timely staff responses.

* Maintain department records and files including vendor contracts, project reports and studies, equipment and supply inventories, invoices, requisitions, journal transfers, and permits.

* Assist supervisors with administering the department work order system for tracking, reporting, and assigning work orders.

* Prepare and sign routine non-technical correspondence and may sign for executive when technical or policy content has been authorized

* Manages the department office supply inventory and orders items

* Makes arrangements for conferences and meetings, and assembles materials as directed.

* Prepare meeting agendas, draft speeches, presentations and reports.

* Attend meetings as directed to record meeting minutes and report on proceedings.

* Assures that proper clearances to access City facilities have been obtained when needed for outside contractors and City employees.

* Collects information and prepares specific department reports.

* Refers non-routine requests to supervisor or staff.

* Handles routine division or department level purchasing, bidding and contract procurement.

* Assists supervisors to monitor operating and project budgets; prepare written correspondence and including special council reports, operating and Capital Improvement Program budgets, Request for Proposal documents, bid specifications.

* Coordinate with other departments to communicate Public Works maintenance and construction activities such as road closures, water main breaks/water service outages, flooding response.

* Coordinate with Communications Department to update City website and social media posts for the Public Works Department.

* Schedule rides for the City's bus transit systems and create schedules for the bus drivers

* Engage citizens or project stakeholders as directed.

* Manage Freedom of Information Act (sunshine) requests to gather department data within the required timeline

* Coordinates with other administrative staff to perform administrative duties as a team

* Maintain confidentiality with legal and sensitive department information. Requirements ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .