• Administrative Assistant

    Robert Half Office Team (Carlsbad, CA)


    Description

    Our client, a well-established construction and development company known for its high-end commercial projects, is seeking a highly organized and dependable Administrative Assistant to support their fast-paced office operations. This is the perfect opportunity for someone who thrives on structure, precision, and teamwork — someone who can balance supporting field teams and executive staff with grace and professionalism. In this role, you’ll be the behind-the-scenes force that keeps operations running smoothly. You’ll assist with document control, coordinate project schedules, process invoices, and help maintain communication between contractors, vendors, and leadership. The team values initiative, attention to detail, and a positive “get it done” attitude.

     

    What You’ll Do

     

    + Support daily administrative operations, including managing correspondence, scheduling meetings, and maintaining digital and physical filing systems.

    + Assist project managers with documentation, job costing, and permit tracking.

    + Prepare reports, proposals, and bid documents for new construction projects.

    + Coordinate vendor communication and assist with invoice processing and purchase orders.

    + Track project timelines and ensure deadlines are met.

    + Maintain office inventory and order supplies as needed.

    + Provide occasional support to accounting and HR teams with data entry or document preparation.

    Requirements

    + Bachelor’s degree or equivalent work experience.

    + 2+ years of administrative experience, preferably in construction, property management, or a related industry.

    + Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with construction management software is a plus.

    + Strong organizational and multitasking skills.

    + Professional communication skills, both written and verbal.

    + A proactive, dependable, and adaptable approach to work.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .