• Administrative Assistant

    Actalent (Atlanta, GA)


    Job Title: Administrative Assistant 3

    Job Description

    Provide expert-level administrative support and leadership to the team, leveraging over 10 years of experience to ensure seamless operations and enhance organizational efficiency. The role involves preparing monthly procurement card expense statements, managing calendars, organizing meeting arrangements and catering, and handling invoice reconciliation and processing. You will also coordinate video conferences, make travel arrangements, maintain SharePoint and TEAMS sites, order office supplies, and manage access and distribution lists. Additionally, you will prepare, edit, and review complex documents, reports, presentations, and correspondence using advanced proficiency in Microsoft Office Suite and other relevant software. The role requires handling highly sensitive and confidential information with utmost discretion and professionalism and acting as a primary point of contact for internal and external stakeholders.

    Responsibilities

    + Prepare monthly procurement card expense statements.

    + Manage calendars and organize meeting arrangements and catering.

    + Reconcile and process invoices and check requests.

    + Schedule, set up, and coordinate video conferences.

    + Make travel arrangements.

    + Maintain SharePoint sites and TEAMS sites.

    + Order office and breakroom supplies.

    + Manage S: Drive, TEAMS or SharePoint access, and Outlook distribution lists.

    + Prepare, edit, and review complex documents, reports, presentations, and correspondence.

    + Conduct in-depth research, gather and analyze data, and compile comprehensive reports.

    + Handle highly sensitive and confidential information with discretion.

    + Act as a primary point of contact for internal and external stakeholders.

    Essential Skills

    + Over 10 years of experience in administrative support roles.

    + Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook).

    + Outstanding communication and interpersonal skills.

    + Ability to interact effectively with diverse stakeholders.

    + Experience in calendar management, invoice reconciliation, and scheduling appointments.

    + Experience supporting a large department.

    + Ability to manage multiple tasks and prioritize activities.

    + Proven ability to produce accurate results with attention to detail.

    + Ability to maintain confidentiality of sensitive information.

     

    Additional Skills & Qualifications

     

    + High School Diploma or GED required.

    + Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired but not required.

    + Experience with expense reporting and reconciliation, arranging travel, and coordinating meetings.

    + Experience as a self-starter in day-to-day responsibilities.

    + Ability to represent the department professionally with executives and business partners.

    + Proficiency in Oracle and other enterprise systems is an advantage.

    + Ability to learn and adapt to new technologies and software.

    Work Environment

    This position is based in a large, enterprise work environment with a minimum requirement of being in the office four days per week, typically from 8 AM to 4 PM. The workplace offers a balanced work/life environment and features facilities such as an onsite cafeteria, library, and auditorium. The company culture emphasizes strong relationships and support among employees, with many opportunities for professional growth and conversion to permanent employment. The environment is dynamic, with many fun events taking place on campus.

     

    Job Type & Location

     

    This is a Contract position based out of Atlanta, Georgia

    Compensation

    Pay will vary on experience - anticipated range is $22-28hr. Compensation plan includes paid holiday and vacation time.

    Pay and Benefits

    The pay range for this position is $25.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Atlanta,GA.

     

    Application Deadline

     

    This position is anticipated to close on Oct 9, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.