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Scheduling Coordinator - Bilingual Spanish

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Department: Administrative

Posted: 9/30/2025

Location Name: White Plains

Wage Max: 24.00 Hourly

Wage Min: 21.00 Hourly

Position Type: Full Time

Shift: M-F 8:30am-5:00pm or 9:00am-5:30pm, OT As Needed

Our Ideal Scheduling Coordinator- Bilingual Spanish:

Can you communicate well with people in person, by email, or on the phone easily? Do you have a competitive spirit? Are you detail-oriented and enjoy meeting deadlines? Have great time management and organization skills? Want to work for a company with a strong mission of helping children with special needs?

Interested? If this sounds like you, please apply today!

Founded in 1995, Achieve Beyond nationally meets the needs of children by providing the highest quality of pediatric therapy and autism services. Our providers and administrative staff are dedicated to our mission of helping children and families and we are looking for smart, innovative, and driven candidates to join our team. Achieve Beyond is centered around our culture of collaboration and support to ensure our services are of the highest quality and adhere to our strong ethical standards.

Job Summary: TheScheduling Coordinator is responsible for connecting therapy providers with pediatric referrals.

Please note that this is not a remote position

Essential Duties and Responsibilities:

Key Responsibilities

+ Coordinate Referrals: Efficiently staff all incoming pediatric therapy referrals to ensure timely service delivery.

+ Optimize Provider Placement: Assign therapists to condensed geographic areas to maximize productivity and meet required service hours.

+ Monitor Availability: Keep a close eye on therapist schedules and availability to ensure coverage and balance.

+ Communicate Proactively: Serve as a key liaison between families, therapists, referral sources, and internal departments.

+ Collaborate Across Teams: Work closely with other departments to ensure services begin promptly and smoothly.

+ Leverage Reporting Tools: Use internal reports to track staffed hours and identify gaps in provider availability.

+ Support Providers: Assist with provider-related concerns and help resolve issues as they arise.

+ Drive Outreach Efforts: Conduct daily outreach to meet departmental goals and help providers achieve their desired caseloads.

+ Manage Authorizations: Follow up on service authorizations and handle related documentation.

+ Adapt and Assist: Take on additional tasks as assigned by the manager to support team success.

Our Mission: We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together.

Qualifications and other requirements:

+ Bilingual Spanish/English a must.

+ Office experience required.

+ Strong organizational, time-management, and analytical skills

+ Proficient in Microsoft Office (Word, Excel, Outlook)

+ Excellent interpersonal skills; the ability to interact with a broad spectrum of people.

+ Ability to multitask and work in a fast-paced environment.

+ Self-motivated with excellent work ethic.

Physical Requirements of the Role:

+ Occasionally ascends/descends stairs going to, while at, or leaving work location or facilities traveled to for work events.

+ Must be able to remain in a stationary position for prolonged periods of time up to 90% of the work day working on a computer/electronic device.

+ The ability to observe details at close range (within a few feet of the observer).

+ The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations

Benefits Include:

+ Comprehensive medical, dental, and vision coverage, and 401k with employer match

+ Short- and long-term disability coverage as well as life, flex spending, and commuter benefits

+ Paid time off, sick time, and holiday pay

+ Various Employee Discounts on Entertainment and Equipment

+ Educational reimbursement and referral bonuses

+ Structured initial training

+ Monthly administrative events and so much more!

Compensation: Full-time hourly non-exempt $21-24 per hour

Hours: In office, Monday-Friday 8:30am-5:00pm or 9:00am-5:30pm

Job Description is Subject to Change.

This job description is subject to change at any time. Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting accommodation for the application process, please contact us for assistance.