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42569BR

Extended Job Title:

Administrative Coordinator TTU

Position Description:

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

Requisition ID:

42569BR

Travel Required:

Up to 25%

Major/Essential Functions:

Administrative Support

+ Reporting to the Managing Administrative Director, the Administrative Coordinator provides general office support for CISI and administrative assistance to all CISI staff.

+ Prepares, proofreads, formats, and edits correspondence, reports, presentations, and other documents.

+ Assists in the development and maintenance of office procedures and workflows.

+ Works with the CISI Business Manager to order office supplies and equipment as needed.

+ Exercises discretion and safeguards the confidentiality of CISI information.

Front Office & Communication

+ Serves as the first point of contact for visitors and incoming calls; greets guests and directs them appropriately.

+ Manages incoming and outgoing mail, packages, and deliveries.

+ Responds to general inquiries via phone, email, and in person.

Calendar & Scheduling

+ Facilitates the efficient utilization of the CISI leadership team’s time in coordination with the Executive Associate through development of complex calendar appointments and meetings.

+ Manages the Associate Executive Director’s calendar.

Event Planning & Support

+ Assists with planning, coordinating and executing meetings, workshops, retreats, and special events (both internal and external).

+ Assists with event logistics including venue booking, catering, event registration, and attendee communications.

+ Provides on-site support during events, ensuring smooth execution.

Additional Duties

+ Supports project coordination and departmental initiatives as needed.

Grant Funded?:

No

Pay Basis:

Hourly

Schedule Details:

Monday thru Friday-8:00-5:00

Work Location:

Lubbock

Preferred Qualifications:

+ Previous TTU experience or other higher education experience

+ 2–4 years of administrative experience

Department:

Critical Infr Security Inst CISI

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Does this position work in a research laboratory?:

No

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Job Family:

Organizational Administration

Job Sub Family:

Administrative Operations

Knowledge, Skills, and Abilities:

+ Solid administrative skills

+ Excellent oral and written communication skills

+ Excellent time management and organizational skills

+ Ability to multitask and prioritize responsibilities in a fast-paced environment.

+ Attention to detail, proofreading/editing abilities; grammatical skills

+ Ability to professionally interact with various levels of the institution

+ Working knowledge of Microsoft Office Programs

Annualized Pay Range:

$40,500 - $52,600 - $64,800

Hourly Pay Range:

$19.47 - $25.29 - $31.15