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Job Description

ON SITE DAILY

Office Build-Out & Expansion

• Assist project managers, design teams, and contractors with planning and execution of office build-outs

• Support permitting processes and timeline tracking for construction phases

• Coordinate seating assignments and space planning for new layouts

Vendor & Facilities Coordination

• Serve as the primary contact for vendors handling cleaning, IT, plumbing, furniture installation, and moving services

• Schedule and oversee maintenance visits and service delivery

• Track vendor performance and escalate issues as needed

Administrative Support

• Manage daily office tasks including mail sorting, supply distribution, and workspace organization

• Label and pack materials for internal moves or new hire setups

• Maintain inventory of office supplies and reorder as needed

Employee Experience & Event Planning

• Organize team-building activities such as ping pong tournaments, happy hours, and seasonal events

• Foster a positive office culture through morale-boosting initiatives

• Coordinate logistics for internal meetings and celebrations

Stakeholder Communication

• Act as liaison between workplace operations and executive leadership

• Provide updates on build-out progress and office initiatives

• Ensure professional and timely communication with internal and external stakeholders

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• Proven experience in a field similar to a Workplace Coordinator or Property Manager

• Hands-on experience assisting project managers and team with office build-outs, including planning, permitting, and contractor coordination

• Strong background in administrative office tasks: mail handling, labeling, packing, supply distribution, and seating assignments

• Skilled in vendor coordination for facility maintenance (e.g., movers, cleaners, IT, furniture installers, plumbers)

• Experience planning team outings and morale-building events

• Comfortable interacting with C-level executives and stakeholders

Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) • Background in a technical company or warehouse environment

Familiarity with Asana, Slack, Google Calendar, and Expensify