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Senior HR & Operations Administrator

School of Engineering, Stanford, California, United States

New

Human Resources

Post Date 9 hours ago

Requisition # 107475

The School of Engineering

Stanford Engineeringhas been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The School of Engineering (SoE), Office of the Dean, is looking for a Sr. Human Resources & Operations Administrator to join our human resources team. The Sr. HR & Operations Administrator will provide advanced HR support across a wide range of functions, acting as a trusted partner to employees, managers, HR Business Partners, and leadership. The Sr. HR & Operations Administrator will play a key role in interpreting policies, enhancing HR processes, leveraging data for decision-making, and ensuring compliance with University and School of Engineering policies as well as compliance with federal and state employment laws.

You will be part of a collaborative team, working alongside other HR Business Partners and HR Administrators, reporting directly to the Senior Human Resources Business Partner. The work at Stanford SoE is dynamic and fast paced with many opportunities to learn and grow. The ideal candidate will have the ability to learn quickly, take initiative, and excellent detail orientation. In addition, the candidate should be highly collaborative, data-savvy, and comfortable managing projects and workflows using tools such as Smartsheet. If you are looking to make a positive impact with an institution at the forefront of engineering innovation, we invite you to apply!

In this role, you will be responsible to:

+ Process Improvement:Lead efforts to identify, design, and implement process improvements across HR functions.Document workflows, create and maintain reference materials to ensure accuracy, consistency, and knowledge-sharing across the HR team.Explore opportunities for automation and efficiency in HR systems, reporting and communications.

+ Compensation and benefits: Process basic and complex compensation and benefits-related transactions, ensuring adherence to university policies and guidelines. May assist managers with basic to complex compensation and benefits questions, escalating to senior HR team members as needed.

+ Disability and Leaves / Worker's Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.

+ HRIS/People Analytics: Support data entry and record retention. Regularly report on HR metrics utilizing the HCM system for purposes of compliance and audit. May create customized reports as requested.Maintain school and department dashboards using Smartsheet and other reporting tools.

+ Performance Management: Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms. Assist with inquiries related to the performance management program and technology as needed.

+ Talent Acquisition: Support the candidate experience including job postings, screening candidates, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.

+ Transactions: Support high volume HR transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.

+ HR Communications:Support the drafting of clear, consistent, and engaging HR communications for distribution across the School of Engineering

+ Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.

+ Maintain personnel and human resources-related files.

+ Maintain consistency with and support Stanford HR policies, procedures and requirements, and applicable local, state, and federal laws.

+ Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

_* - Other duties may also be assigned_

_Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._

To be successful in this position, you will bring:

Associate Degree and 2 years of relevant human resources experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

+ Strong attention to detail and accuracy.

+ Ability to learn and apply general human resources policies using problem solving skills.

+ Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

+ Ability to consistently follow through with projects and assignments and meet deadlines.

+ Excellent oral and written communication skills.

+ Strong and effective interpersonal and customer service skills.

+ Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and the internet.

In addition, preferred requirements include:

+ Bachelor’s Degree

+ Proficiency with GoogleDrive and SmartSheet or similar workflow/project management tools

+ Proficiency with HRMS platforms and data analysis/reporting software

PHYSICAL REQUIREMENTS*:

+ Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

+ Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.

+ Rarely kneel/crawl, operate foot and/or hand controls.

_* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._

WORKING CONDITIONS:

+ Travel on campus to schools/units, out of town.

+ This is a hybrid position requiring a weekly on-site presence

WORK STANDARDS:

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu.

Pay Range:

The expected pay range for this position is $31.49 to $40.00 per hour.

Stanford University provides pay ranges representing its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package.The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

+ **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

+ **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources.

+ **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

+ **Discovery and fun.** Stroll through historic sculptures, trails, and museums.

+ **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

+ **Schedule: Full-time**

+ **Job Code: 1706**

+ **Employee Status: Regular**

+ **Grade: G**

+ **Requisition ID: 107475**

+ **Work Arrangement : Hybrid Eligible**