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Job Title: Executive Administrative Assistant

Job Description

The Executive Administrative Assistant will play a critical role in supporting the executive office, which consists of high-level executives from various organizations and groups. This position focuses on providing calendar support for the Chief of Finance and the manager while also supporting the broader administrative community. The role is fast-paced and involves managing last-minute changes, supporting meetings, and assisting with learning sessions for administrative growth. Additionally, the position will provide backup support when the manager or other team members are out of the office and assist in booking travel, coordinated by a dedicated travel team.

Responsibilities

+ Provide calendar support for the Chief of Finance and other executives.

+ Support the administrative community within the executive team.

+ Assist with meetings and initiatives, including learning sessions for administrative growth.

+ Serve as a backup for the manager and other team members as needed.

+ Coordinate travel arrangements in collaboration with the dedicated travel team.

+ Utilize intermediate Excel skills for report tracking, including pivot tables.

Essential Skills

+ 5-7+ years of proven and professional Executive Assistant experience.

+ 5+ years of experience with Outlook Calendaring.

+ 5+ years of senior leadership experience in administration.

+ Proficiency in Microsoft Office Suite, including PowerPoint and Excel.

+ Experience in executive administrative support and travel coordination.

Additional Skills & Qualifications

+ Experience in a large, fast-paced professional office setting.

+ Ability to handle confidential information with discretion.

+ Strong multi-tasking skills and ability to adapt to changing priorities.

+ Experience in legal or HR settings is beneficial.

Work Environment

The position begins with a requirement to work onsite for five days a week at the campus. Once fully trained, the opportunity for 1-2 remote workdays per week is available. The environment is dynamic and requires flexibility to adapt to frequent changes, with a focus on supporting a high-level executive team.

Job Type & Location

This is a Contract position based out of Redmond, Washington.

Pay and Benefits

The pay range for this position is $43.00 - $47.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond,WA.

Application Deadline

This position is anticipated to close on Oct 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.