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Description

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support two senior leaders: the SVP/GM, Luxury Brands Group & La Mer, Kilian Paris, and Frederic Malle and the Head of Sales, Luxury Brands Group & La Mer. This role requires strong judgment, agility, and professionalism in navigating a high-volume, fast-paced environment. As the key coordinator across multiple brands, the Administrative Assistant will play a critical role in ensuring seamless operations and executive support.

Key Responsibilities

+ Executive & Calendar Management

+ Manage complex, dynamic calendars for two senior executives, coordinating across three brands and multiple stakeholders.

+ Prepare itineraries, agendas, and briefing materials to ensure leaders are well-prepared.

+ Prioritize and organize incoming communications, drafting responses and handling inquiries with discretion.

+ Meeting & Project Support

+ Organize and facilitate high-level meetings, including logistics, agendas, and follow-up.

+ Support cross-functional initiatives and projects within the Luxury Brands Group.

+ Serve as liaison between executives and internal/external partners.

+ Travel & Expense Management

+ Coordinate detailed domestic and international travel.

+ Manage credit card expense reconciliation and prepare accurate, timely reports.

+ Operational Support

+ Maintain filing systems, contacts, and office supply needs.

+ Assist with presentations, reports, and projects.

+ Leverage AI technology and productivity tools to enhance efficiency in scheduling, communications, and workflow management.

Qualifications

+ Minimum 3+ years of experience supporting senior executives in a fast-paced environment.

+ Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with AI-enabled tools.

+ Strong organizational skills with the ability to manage multiple assignments and shifting priorities.

+ Excellent written and verbal communication skills; polished professional presence.

+ Proven discretion in handling sensitive and confidential information.

Equal Opportunity Employer

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected].