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Payroll Analyst Associate

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Payroll Analyst Associate plays a crucial role in ensuring accurate and timely payroll processing for all Facilities & Operations employees. This includes the management of payroll and HR records, processing of pay adjustments and deductions, and the execution of special payments. Additionally, the role involves auditing payroll transactions, resolving discrepancies, and maintaining compliance with university policies and contractual agreements. This position will also support HR administrative functions, accounts payable processes, and facilitate communication between various units and departments.

Who We Are

Facilities and Operations (F&O) has primary responsibility for the stewardship of the university's physical properties, including 37 million square feet of building space. We are responsible for sophisticated and complex academic, research and clinical facilities, as well as associated environmental stewardship and regulatory compliance. F&O is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.

Facilities and Operations Operational Support includes finance, human resources, training, and information services. The F&O Finance team provides consolidated business support to F&O departments in the areas of fiscal management, reporting, budgeting, payroll and timekeeping, rate development, and internal controls.

Why Work at Michigan?

Being part of something greater, of serving a larger mission of discovery and care, that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

+ Generous time off

+ A retirement plan that provides immediate vesting and two-for-one matching contributions after 12 months

+ Many choices for comprehensive health insurance

+ Life insurance

+ Long-term disability coverage

+ Paid maternity and parental leave

+ Flexible spending accounts for healthcare and dependent care expenses

+ Strong commitment to work/life balance

+ Hybrid work model - minimum 2 days onsite, 3 days remote with flexible work arrangements with respect to campus stakeholder needs

Responsibilities*

Payroll:

+ Ensure timely and accurate payroll for Facilities & Operations employees.

+ Manage time approvals, leave, and adjustments in the AiM system.

+ Calculate and process pay adjustments, accrual payouts, and tuition refunds.

+ Audit payroll transmittal reports and resolve discrepancies.

+ Verify Gross Payroll Registers and conduct payroll audits.

+ Maintain payroll accounting and ensure correct recordkeeping.

Human Resources:

+ Process HR paperwork and transactions for both regular and temporary staff.

+ Create and manage HR and accrual records within the AiM system.

+ Coordinate with Risk Management application of disability benefits and FMLA cases.

+ Ensure HR records comply with department and University audit requirements.

Accounts Payable:

+ Prepares, records, verifies, and processes payments for vendor invoices related to goods and services promptly.

+ Addresses and responds to vendor inquiries efficiently.

+ Audit vendor invoices and resolve discrepancies.

+ Manage invoices for contract labor and rebilling processes.

+ Handle error reports and transaction feeds within the M-Pathways system.

+ Resolve billing inquiries and process financial transactions.

Required Qualifications*

+ Associates degree or equivalent combination of education and experience in a position directly related with payroll and/or human resources combined

+ Detail oriented with the ability to multitask and work in a fast paced environment with frequent interruptions

+ Strong critical thinking skills

+ Exhibit good time management skills, as well as flexibility in managing work load.

+ Ability to adapt to change quickly

+ Adapts procedures, processes and techniques to accomplish the requirements of the position. Engages team and management when changes or special circumstances are warranted to ensure ongoing growth and continuous process improvement overall

+ Performs job related functions requiring analysis, evaluation and an in-depth understanding of the related computer systems and assorted rules or regulations that govern the University Community

+ Proficient in computer software programs: Excel, Word, Gmail and other G-suite applications

+ Effective Team player with the ability to work also independently with little to no directive.

+ In-depth analytic and problem solving skills with strong decision-making

+ Demonstrates a high level skill with data entry and accuracy

+ Strong work ethic

+ Typing 45 wpm/10-Key calculator

Desired Qualifications*

+ Bachelor's degree in accounting, finance or a business-related field or equivalent combination of education and experience.

+ Experience working with M-Pathways (or PeopleSoft products), Access based programs, Snag It, Business Objects, Adobe Pro DC, Crystal Reports, BIRT, Tableau, Timeclock systems, any additional software programs

+ Self-directed individual who can take lead on issue resolution and projects

+ Strong interpersonal skills; well versed in independent conflict resolution

+ Some experience with giving small group presentations

+ Knowledge of University policies and procedures

+ Past exemplary customer service experience

Work Schedule

Current work schedule is hybrid Monday through Friday, three days remote and two days on-site. Work schedules are reviewed periodically and may be subject to change. Candidates must live or be able to relocate to within a reasonable commuting distance from Ann Arbor.

Additional Information

Facilities and Operations is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

269570

Working Title

Payroll Analyst Associate

Job Title

Payroll Analyst Associate

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Business Operations

Department

Facilities & Operations - Fin

Posting Begin/End Date

10/09/2025 - 10/23/2025

Salary

$47,000.00 - $56,000.00

Career Interest

Finance