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Details

**Open Date** 10/09/2025

**Requisition Number** PRN16441N

**Job Title** PS UU Student - Admin/Clerical

**Working Title** PS UU Student - Admin/Clerical

**Career Progression Track** SJ

Track Level

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** Yes

**Type** Non Benefited Staff / Student

**Temporary?** No

**Standard Hours per Week** 19.20

**Full Time or Part Time?** Part Time

**Shift** Day

Work Schedule Summary

Up to 19.2 hours per week. Availability Monday through Friday from 8am-5pm. Work schedule will vary based on incumbent’s school schedule.

**Is this a work study job?** No

**VP Area** U of U Health - Academics

**Department** 00848 - Pediatric Administration

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** up to $15/hr

**Close Date** 01/09/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Job Summary

The Department of Pediatrics at the University of Utah is looking for a Student Admin/Clerical worker. This position will work closely with physicians, genetic counselors, genetic counselor assistants, and other staff to provide administrative and clerical support functions for the University of Utah Department of Pediatrics and Center for Pediatric Personalized Medicine at Primary Children’s Hospital on the Gene Kids program initiative.

Responsibilities

Essential Functions

Basic clerical and office duties, including:

1. Assembles necessary documents and supplies.

2. Effectively uses computer applications as needed in the office setting.

3. Schedules, coordinates and monitors appointments.

4. Maintains inventory of supplies, ordering and restocking as needed to ensure availability for patient care.

5. Communicates with patients and providers via telephone, fax, e‐mail, and U.S. mail.

6. Assists in coordinating program meetings and case conferences.

7. Collects and tracks research consent from study participants

8. Follows techniques of clinical research and practices, FDA Good Clinical Practices ( GCP ), and clinical research standard operating procedures to ensure compliance with University of Utah and Intermountain policy and procedure, research sponsors and Federal rules and regulations.

9. Track patient information, genetic test results, medical records, and family history and input information into tracking database.

10. Other duties as assigned.

Problem Solving

+ The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance. The incumbent must use discretion and judgement when scheduling appointments and in screening calls. The incumbent may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties.

Work Environment and Level of Frequency typically required

+ Nearly Continuously: Office environment.

+ Seldom: Infectious disease, exposure to animals, oils (there is air or skin exposure to oils or other cutting fluids).

Physical Requirements and Level of Frequency that may be required

+ Nearly Continuously: Sitting, hearing, listening, talking.

+ Often: Repetitive hand motion (such as typing), walking.

+ Seldom: Bending, reaching overhead.

The staff member must be able to demonstrate the knowledge and skills necessary to provide care

appropriate to the age of the patients served on his or her assigned unit. The individual must

demonstrate knowledge of the principles of life span growth and development and the ability to

assess data regarding the patient’s status and provide care as described in the department’s policies

and procedures manual.

Minimum Qualifications

Qualifications:

+ High School diploma.

+ Currently enrolled as a student at the University of Utah.

+ IRB CITI Course in the Protection of Human Research subjects certificate obtained within six months of hire. Demonstrated human relations and effective communication skills also required.

This position is patient‐sensitive and must fulfill all associated requirements. We protect our patients,

coworkers and community by requiring all patient‐sensitive employees to be immunized according to

CDC standards and hospital policy. Limited exemptions may be made for documented medical

contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as

outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by

employees within this classification. It is not designed to contain or be interpreted as a comprehensive

inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.