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Administrative Services Coordinator

Job ID

241990

Posted

09-Oct-2025

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

West Des Moines - Iowa - United States of America

About The Role:

As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. You’ll answer, screen and forward telephone calls, greet customers and resolve customer complaints.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

What You'll Do:

+ Maintain neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspect common area equipment to ensure good operating condition. Arrange equipment service as needed.

+ Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinate services for outbound mail.

+ Carry out special projects and assignments as requested. May be responsible for coordination/planning and execution of office events.

+ Maintain and conduct regular real estate licensing audits for Iowa sales professionals while abiding by company policies as well as state laws.

+ Order office supplies and other common use items for the office/location.

+ Manage relationships with vendors that provide services and goods to the office.

+ Provides assistance to the Client Services Team by printing/binding existing templates to produce marketing materials including flyers, proposals, and tour books.

+ Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.

+ Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.

+ Issue visitor's passes, validate parking and maintain guest logs.

+ Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.

+ Interact with vendors for events and coordinate setup in conference rooms.

+ Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.

+ Use existing procedures to tackle straightforward problems while having a limited opportunity to exercise discretion.

+ Impact through clearly defined duties, methods, and tasks are described in detail.

+ Deliver own output by following defined procedures and processes under close supervision and mentorship.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

+ High School Diploma or GED with up to 2 years of job-related experience.

+ Ability to follow basic work routines and standards in the application of work.

+ Communication skills to exchange straightforward information.

+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

+ Strong organizational skills with an inquisitive mindset.

+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE:

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring:

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers:

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)