"Alerted.org

Overview

SOS International LLC is seeking a C-Level Executive Assistant to support our Chief Executive Officer (CEO). The Executive Assistant to the CEO serves as a strategic partner and administrative backbone to the Chief Executive Officer, ensuring seamless operations and enabling the CEO to focus on high-impact leadership priorities. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and cross-functional coordination. The Executive Assistant will represent the CEO’s office with professionalism and credibility to internal and external stakeholders.

Essential Job Duties

Executive Support

+ Manage the CEO’s calendar, travel, and daily schedule to maximize efficiency and focus on strategic priorities.

+ Anticipate administrative needs and prepare materials for meetings, presentations, and travel.

+ Represent CEO office in communication and coordination with external Customers and partners.

+ Draft, review, and manage correspondence and communications on behalf of the CEO.

+ Handle sensitive and confidential information with discretion and integrity.

+ Coordinate logistics for Executive Leadership Team (ELT) meetings, including agendas, pre-reads, minutes, and follow-ups.

+ Ensure alignment between the CEO’s office and ELT/BU Leadership, facilitating clear communication and responsiveness.

+ Support ELT planning sessions, and cross-functional initiatives.

Administrative Excellence

+ Act as the central point of contact for the CEO’s office, screening and prioritizing inquiries.

+ Maintain organized records, documents, and files in compliance with governance standards.

+ Partner with the COO and other executive office team members to ensure smooth operating routines.

+ Continuously improve administrative processes to enhance effectiveness and streamline workflows.

Minimum Requirements

+ Bachelor’s degree in Business Administration, Communications, or related field; advanced degree preferred.

+ Minimum Five years of experience supporting C-level executives, preferably in a high-growth or mission-driven organization.

+ Mastery of Microsoft Office Suite and executive calendaring tools.

+ Exceptional written and verbal communication skills.

+ Proven ability to manage multiple priorities with precision and professionalism.

+ Strong judgment, discretion, and emotional intelligence.

+ Display solutions oriented mindset.

+ Experience with government contracting environments.

+ Familiarity with organizational protocols, compliance, and executive-level reporting.

+ Ability to foster trust and build relationships across diverse teams and external partners.

Work Environment

+ Normal office working conditions.

+ Around-the-clock availability and occasional non-traditional work hours including nights, weekends, and holidays, as needed.

+ Occasional domestic and international travel, which may include austere territories.

+ Occasional physical exertion, including lifting and/or moving objects or packages weighing up to 25 lbs.

Working at SOSi

All interested individuals will receive consideration and will not be discriminated against for any reason.

SOSi is an equal employment opportunity employer and affirmative action employer. All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities.